APi Group is a global, market-leading business services provider of safety and specialty services in over 500 locations worldwide. APi provides statutorily mandated and other contracted services to a strong base of long-standing customers across industries. We are driven by entrepreneurial business leaders to deliver innovative solutions for our customers. As our presence across the globe increases, we are striving to become the #1 people-first company in the world.
At APi Group, our purpose is clear: We Build Great Leaders. We believe that everyone at APi is a Leader, and we provide leadership development programs across our businesses to facilitate growth. Our distinct leadership development culture creates an empowered, entrepreneurial atmosphere where our leaders can grow, thrive, and belong.
We are seeking a highly motivated Executive Assistant who will support the VP of Inspection Sales and other key leaders within the Safety Segment. The ideal candidate will possess outstanding communication skills, exceptional attention to detail, and creative problem-solving abilities. Experience working with C-Suite executives in a fast-paced environment, preferably for an international or public company, is highly desirable. You will be responsible for supporting executive leadership and managing projects that have a significant impact on the entire organization. Your work will directly contribute to the development of company culture, leadership, and overall strategy. As a self-starter, you will take initiative, anticipate needs, and thrive in a dynamic environment. If you are an experienced executive assistant who excels in a fast-paced environment and enjoys making a significant impact, we encourage you to apply today!
Primary Responsibilities:
- Manage complex calendars and schedules, including arranging meetings, events, and appointments.
- Coordinate travel arrangements, process invoices and expense reports.
- Prepare confidential financial and legal reports, presentations, and other correspondence.
- Maintain files, databases, and archives of relevant records with a high level of confidentiality.
- Support ad hoc requests and other duties as requested.
- Provide backup support to other executive administrative team members.
Additional Duties & Responsibilities:
- Independently handle administrative duties and projects, including composing general and executive correspondence, providing research, and preparing reports.
- Coordinate executive meetings by confirming meeting room availability, gathering attendees' availability or making travel arrangements.
- Prepare meeting materials and applicable equipment such as telephone conference, projector, or other office technology.
- Review correspondence, reports, and marketing material for proper grammar.
- Develop and maintain procedures to ensure administrative duties and projects are completed in an efficient manner and within given deadlines. Document procedures throughout the company as needed.
- Prepare and distribute reports or other communications on a regular schedule.
- Receive, sort, redirect, and prioritize incoming mail.
- Communicate and cooperate with all levels of employees and external contacts in a way that represents the company in a positive and professional manner.
- Manage expense reporting, invoicing, office supply inventory, or other routine processes.
Qualifications:
- High school diploma; college degree preferred
- 5-7 years of executive assistant experience
- Proficient in Microsoft Office Suite, including graphic and database applications
- Excellent written and verbal communication skills
- Experience with domestic and international travel arrangements
- Ability to work outside regular business hours
Competencies and Skills:
- Agility: the ability to adapt to changing circumstances and prioritize tasks accordingly
- Detail Orientation: meticulous attention to detail and accuracy
- Self-Awareness: the ability to recognize your strengths and limitations and act accordingly
- Time Management: the ability to manage and prioritize tasks to meet deadlines
- Planning and Organizing: the ability to develop and implement effective plans to achieve objectives
- Problem Solving: the ability to identify problems, evaluate options, and implement effective solutions
Benefits and Compensation:
This role will be eligible for hybrid work flexibility based out of our New Brighton office. The pay range is $71,800 - $108,100, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:
- Comprehensive Insurance coverage, Medical, Dental, Vision, and more
- Access to corporate fitness center
- Wellness Program
- 401K with employer match
- Discounted company stock (Employee Stock Purchase Plan)
- Profit Sharing
- Generous paid time off
- Leadership Flex - hybrid work environment
- Growth opportunities through company sponsored leadership development courses and trainings
This position is not eligible for sponsorship.
All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.
