Administrative Assistant

HDR • Full-time • Colorado Springs, CO, US • $21 - $32 / hour • 19h ago

Administrative Assistant

- (183147)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Specific Tasks for the Position:

Assist Project Managers (PMs) and Project Assistants (PAs) with project-related tasks
Prepare Job Hazard Assessment (JHA); Safety, Health, Environmental (SHE) Plans; and other project safety forms and plans
Manage/update Electronic Folder Management (EFM) permissions as requested
Create and maintain attendance rosters for meetings or other purposes
Schedule project coordination/review meetings and take meeting minutes as requested
Attend other meetings as requested; write and assemble meeting minutes
Manage and add content to COS SharePoint Site(s)
Assist with management of the COS Workload Planner Tool
Coordinate/Request new and renewal Government Common Access Cards (CACs)
Assist with other office and project security-related requirements
Assist in coordination with staffing partner(s)
Assist with timecards and tracking of attendance for contingent workers as needed
Assist with project site visit travel scheduling and coordination
Assist with coordination during project and travel emergencies
Assist with Records filing and retrieval
Assist with office training efforts
Assist with tracking of permanent office assigned seating
Perform Front-desk reception backup role when primary is absent
Perform various administrative tasks

Desired Skills & Experience

Administrative or related field experience
Organization and understand process flows, schedules and corresponding data
Ability to work independently
Ability to work with teams
Accounting Experience
ProjectWise Experience
Microsoft Excel experience
Microsoft SharePoint experience or willingness to learn

#LI-EV1

Required Qualifications

High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Colorado: $21.33 - $32.63

Primary Location:

United States-Colorado-Colorado Springs

Industry:

Administrative

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Military Planning

Job Posting:

Jan 8, 2025