Overview
Position: Finance and Billing Administrator
Main Task: Invoicing Process
Start Date: Asap
Base Rate: $30.00/hr
Description:
Vendor Billing and Invoice Management
- Verify and track unit rate and time-and-material vendor billing to ensure accuracy and compliance with contractual agreements.
- Upload, process, and track vendor invoices in the department’s financial or tracking system.
- Research and resolve invoice discrepancies in collaboration with vendors and internal stakeholders.
Budget Monitoring and Reporting
- Monitor vendor purchase order (PO) budgets for various projects, ensuring expenses align with allocated budgets.
- Generate various budget reports to provide insight into project spending and highlight potential overages.
Administrative Support
- Maintain organized records and documentation for all vendor transactions, contracts, and project-related documents.
- Assist with preparing and managing correspondence related to vendor agreements and project administration.
- Support the department with other administrative duties as needed, including scheduling, data entry, and recordkeeping.
Skills and Qualifications
- Strong attention to detail and ability to analyze financial data.
- Excellent organizational and time management skills.
- Proficiency in financial software, invoicing platforms, and Microsoft Office Suite (Excel, Word)
- Effective communication and interpersonal skills for collaboration with vendors and internal teams.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- This position requires a proactive and detail-oriented individual who can manage multiple responsibilities while contributing to the overall success of the Facilities Services department
- Min 5 years of experiences
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management
