Growing Wholesale Distributors is looking for an Executive Assistant that will provide full and diversified administrative support to the President. The Executive Assistant will serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company.
Core Functions:
To proactively provide exceptional service and support to external and internal customers in an efficient and effective manner to achieve annual targets.
Details of Function:
- Manage professional and personal calendars, coordinate schedules, plan appointments and activities
- Use tact, discretion, and good judgment in handling sensitive and confidential information
- Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail
- Demonstrate high levels of professionalism when communicating in person, by email or by phone
- Book travel, provide directions, provide documents as needed, and file all expenses for reimbursement
- Meet and escort visitors, vendors and clients
- Compose and type correspondence, memos and emails
- Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items
- Organize documents
- Being able to communicate around the clock
- Personal errands (lunch, etc)
- Special projects assigned
- Data entry –Sales Orders
- Others duties as assigned
Qualifications
- 3+ year experience providing administrative support
- Bachelor’s degree desired.
- Above average Microsoft Office skills, including Word, Excel and PowerPoint.
- Excellent communication and teamwork skills: able to interact with employees, executives, customers and business partners in an articulate, informed, and courteous manner.
- Able to analyze data, and exercise sound judgment.
- Highly organized, accurate and detail-oriented.
- Excellent follow-up skills.
- Self-starter with ability to multi-task, learn quickly and adapt to change easily
- Bilingual (Spanish/ English)
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Work Location: In person
