Front of House / Administrative Assistant (m/f/d)

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

We are seeking a Front of House / Administrative Assistant (m/f/d) at our Berlin location. As the face and voice of Boeing, you will create a warm and welcoming environment for visitors, including customers, colleagues, suppliers, and partners. Your role is vital in representing both your facility and the entire Boeing Company.

Key Responsibilities:

• Manage lobby and other common areas, ensuring they are spotless and professionally maintained.
• Assist with arranging visits, meetings, conferences, and guest events.
• Provide reception and guest management services, including answering calls and reserving conference rooms.
• Take care of incoming and outgoing mail.
• Coordinate vendors for events and office maintenance.
• Collect and organize data for processing and maintain electronic information systems.
• Order and manage office supplies, including stationery and kitchen items.
• Support financial tasks, including invoice management, and answering queries of our finance department in Amsterdam.
• Identify and report safety hazards and support employee onboarding/offboarding.
• Perform other administrative tasks as required.

By definition of the role and associated tasks, the role is 100% onsite. We have a dress code at the Front of House which requires corporate clothing (navy-blue uniform expensed by the company). This role is for a full-time position.

Basic Qualifications (Required Skills/Experience):

• Excellent written and verbal communication skills in German and English.
• Proficiency in MS Office (Word, Excel, PowerPoint, SharePoint).

Preferred Qualifications (Desired Skills/Experience):

• Graduate degree in administrative or secretarial studies.
• Relevant experience in hospitality, travel, or a multinational company.
• Strong teamwork, time management, and customer service skills.
• High productivity / highly organized contributor with the ability to multitask effectively.
• Abitur, Fachabitur, or completed commercial training with relevant experience.

Employer will not sponsor applicants for employment visa status.

Important information regarding this requisition: This requisition is for a locally hired position in Germany. CANDIDATES MUST HAVE CURRENT LEGAL AUTHORIZATION TO WORK IMMEDIATELY IN GERMANY. BOEING WILL NOT ATTEMPT TO OBTAIN IMMIGRATION AND LABOUR SPONSORSHIP FOR ANY APPLICANTS. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Relocation:
This position does not offer relocation.  Candidates must live in the immediate area or relocate at their own expense.

Applications for this position will be accepted until Apr. 28, 2025

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (Germany)

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.