Requisition ID: 175749
Job Level: Entry Level
Home District/Group: Northern California District
Department: Administration
Market: Transportation
Employment Type: Full Time
Position Overview
We are currently looking for a proactive Administrative Assistant to support our growing team. The successful candidate will provide exceptional office administration support to a fast-paced construction/engineering group in Northern California. Office administration support duties may include: craft new hire onboarding, maintaining office systems, supplies, assisting with payroll distribution, document management, office clerical/support services, printing, mail distribution, greeting visitors, answering phones along with other assigned tasks.
District Overview
Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast.
Location
This position will be based at a jobsite in San Jose, CA.
Responsibilities
- Coordinate schedules, travel arrangements and expenses.
- Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
- Support craft new hire onboarding.
- Maintain office systems and supplies.
- Assist with payroll distribution.
- Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
- Assist with presentation preparation.
- Prepare outgoing mail and correspondence, including e-mails and faxes.
- Support event coordination (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
- Investigate and visit local hotels as possible meeting sites for incoming guests, and make recommendations.
- Provide reception support.
Qualifications
- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint.
- Familiar with Adobe products including Acrobat and InDesign is preferred.
- High school diploma
- The ideal candidate has 2+ years of experience managing expenses and travel in SAP Concur.
- Must be a positive, proactive, strong team participant with the ability to maintain strict confidentiality.
- Experience planning meetings in a fast-paced environment.
Other Requirements:
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- Your employment is contingent on passing a pre-employment background and drug screening that will be administered prior to your first day of work and providing proof of your eligibility to legally work in the United States.
Base Compensation: $28/hour - $33/hour
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
