We are seeking a highly organized and detail-oriented professional to join our team in a critical administrative support role. This position involves providing high-level secretarial and clerical assistance to a diverse team, coordinating complex schedules and international travel, and supporting both in-office and remote employees. The ideal candidate is proactive, adaptable, and thrives in a fast-paced hybrid work environment. You’ll be joining a dynamic team that values collaboration, initiative, and operational excellence.
Responsibilities
- Manage and support Outlook calendars, including resolving scheduling conflicts and securing conference rooms and visitor offices.
- Coordinate a variety of projects simultaneously and perform multiple tasks with efficiency.
- Assist with onboarding processes for new employees, contractors, and interns, including computer and move requests.
- Schedule complex, multi-leg, and international travel, and process related VISA and passport applications.
- Support internal team sites and ensure accessibility and effective usage.
- Submit and manage purchase orders, both catalog and non-catalog.
- Complete assignments using independent judgment with minimal supervision.
- Maintain effective communication across all organizational levels.
- Handle confidential information with discretion and integrity.
- Provide backup coverage and support to other team members as needed.
Education
- Minimum: High School Diploma or equivalent
- Maximum: Bachelor’s degree
Experience
- Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with Merck internal systems including COMET/SAP (expenses, catalog and non-catalog orders, and payment requests)
- Familiarity with MyLearning platform preferred
- Previous experience supporting both in-office and remote employees
- Demonstrated ability to work independently and manage multiple priorities
Additional Information
- Hybrid role – in-office presence required three days per week (Tuesday and Wednesday mandatory; third day is flexible)
- 3-month assignment through AgileOne
- Position requires extraordinary attention to detail and a strong team-oriented mindset
