Job Description
The Administrative Assistant II will provide administrative support to the Director of Safety & the Environment and the EHS team.
The Primary Activities Include, But Are Not Limited To
- General and confidential administrative tasks
- Department file management, including the use of SharePoint and SDA
- Utilizing the Microsoft Office Suite including: Word, Excel, Power Point, and Outlook.
- Scheduling interviews, organizing hiring documentation and assisting with new employee onboarding
- Scheduling Meetings/Meals (as required)
- Assisting with travel arrangements and expense reports, as needed
- Maintaining Director’s calendars and scheduling meetings as required
- Maintaining organizational charts
- Creating PO’s, requesting checks, distributing mail, placing work orders, as needed
- PO creation, management and spend tracking
- Subsequent on-boarding for outsides services PO workers
- All financial processing for monies requested from our Manufacturing Division, GWES and our Research & Development Division
- Assist other areas with PO creation upon request
- Standard and expedited check requests for recurring regulatory fees, advertisement fees, permit application fees and NOV fines using cost centers and network activity codes
- SAP Appropriation Approval Requests (involves coordinating of MOC reviews with appropriate safety person at WP or UG for capital projects as a condition of approving the release of funds for the project)
- Document filing/retention
- Account management/access to systems
- SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
- Experience with financial and budget tasks
- Event planning and coordination
- Manage office projects
Qualifications
Education Minimum Requirement:
Required Experience And Skills
- Minimum of two (2) or more years of experience in an Administrative role.
- Strong computer and software skills especially in the Microsoft office Suite, Word & Excel specifically.
- Strong organizational and planning skills
Preferred Experience And Skills
- Ability to work in a fast-paced environment and complete tasks in a timely fashion.
- Must work well with others as well as independently.
- Excellent written and oral communication skills
- Self-motivated and detail oriented
- Windows 11
- Experience with SAP
#MSJR
Current Employees apply HERE
Current Contingent Workers apply HERE
US And Puerto Rico Residents Only
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
Requirements
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status
Regular
Relocation:
No relocation
VISA Sponsorship
No
Travel Requirements
10%
Flexible Work Arrangements
Hybrid
Shift
1st - Day
Valid Driving License
No
Hazardous Material(s)
No
Required Skills
Budget Management, Budget Management, Capital Projects, Communication, Database Management, Data Entry, Document Management, Email Management, Event Planning, Fast-Paced Environments, File Management, Financial Processing, Inventory Management, Management Process, Microsoft Office, Microsoft Word, Office Management, Oral Communications, Organizational Charts, Payment Handling, Processing Expense Reports, Project Budgeting, Project Coordination, Purchase Order Management, Researching {+ 4 more}
Preferred Skills
Job Posting End Date:
05/31/2025
- A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID:R350425
