Operations Coordinator (Remote - US)
WithMe is looking for a highly organized and proactive Operations Coordinator to join our Business Operations team. In this role, you'll support day-to-day operations and internal initiatives by coordinating travel, organizing events, and assisting with administrative projects across departments. This position reports to the Sr. Operations Business Manager and offers a fully remote work environment within the U.S.
What You’ll Do:
- Coordinate travel for team members — primarily Leadership and Sales — including booking flights, hotels, meals, and transportation.
- Serve as the go-to person for travel-related questions, changes, and urgent needs.
- Own and manage our airline business travel program, ensuring new hires are onboarded smoothly and policies are followed.
- Plan and execute in-person and virtual internal events — from department summits to monthly socials — handling all logistics, travel, and swag.
- Provide administrative support across departments: scheduling meetings, managing calendars, and preparing communications or documentation.
- Support internal meetings by organizing agendas, capturing notes, and tracking follow-ups.
- Collaborate on cross-functional projects, helping with logistics, documentation, and communication to ensure team alignment.
What You Bring:
- 2+ years of experience in operations, travel coordination, event planning, or administrative support.
- Detail-oriented with excellent organizational skills and the ability to juggle multiple moving parts.
- Strong communication skills — written, verbal, and interpersonal.
- A calm, solution-oriented approach when dealing with last-minute changes or challenges.
- Proficiency in Google Workspace (Docs, Sheets, Calendar); familiarity with scheduling tools like Greenhouse is a plus.
- A collaborative, people-first mindset and a desire to improve the team experience.
- Comfortable working in a fast-paced, remote-first environment.
Why WithMe Inc.?
- 100% remote work environment.
- Equity through stock options — get some skin in the game.
- Transparent leadership and open communication.
- Work with a smart, forward-thinking, and people-focused team.
- Company values that shape everything we do: Performance, Customer Obsession, Candor & Transparency, and Respect.
Benefits Include:
- Comprehensive health, dental, and vision coverage.
- Retirement plan with company match.
- Life and disability insurance.
- FSA and HSA accounts.
- Paid time off for hourly nonexempt employees.
- Annual training and education allowance.
- Opportunities for in-person team events.
Exciting challenges lie ahead. Join us. Let’s get to work!
