Job Title
Executive Assistant, Office of the CEO
Job Summary
We are seeking a highly organized and proactive Executive Assistant (EA) to join a dynamic team of EAs dedicated to supporting the C-suite team. As part of this collaborative support team, the EA will play a functional role in ensuring the CEO and leadership team day-to-day operations run seamlessly by managing schedules, sharing information, and aligning with other executive admins. This position requires a high level of team collaboration with broad alignment on shared goals, bringing exceptional organizational skills, adaptability, discretion, culture driven leadership, while thriving in a fast-paced environment with shifting priorities.
Responsibilities
Work closely with the Executive Assistant I and Chief of Staff to collectively support daily operational needs, leveraging teamwork to ensure seamless coverage and efficiency in the Office of the CEO.
Support administrative tasks as needed to ensure smooth operations within the Executive Assistant team.
Maintain and optimize the CEO's complex calendar, ensuring meetings, appointments, and travel align with strategic priorities.
Anticipate conflicts and proactively resolve scheduling issues in coordination with EA teammates.
Collaborate with EA teammates to plan and execute company events, executive retreats, and leadership engagements.
Serve as a liaison for scheduling with the CEO, handling inquiries with professionalism and tact.
Organize complex travel arrangements for the CEO, including flights, accommodations, and itineraries.
Manage private corporate aircraft schedule and communications of itineraries.
Ensure travel plans are coordinated efficiently within the EA team, avoiding overlapping duties or gaps.
Assist in managing deadlines that require input from CoS, collaborating with internal team members, across segments. Keep the CoS informed of progress, prioritizing urgent tasks across multiple initiatives.
Maintain accurate records, confidential files, and meeting notes for the CEO/CoS, ensuring collaborative access for EA teammates when necessary.
Handle sensitive information with the utmost integrity, maintaining confidentiality and professionalism at all times.
Qualifications
5+ years of experience as an Executive Assistant with proven experience supporting C-level executives in a corporate setting.
International or public company experience preferred.
Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
Ability to collaborate in a team environment with confidence and professionalism.
Ability to communicate effectively with teammates, conveying ideas, insights, and providing solution based results.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
Ability to work independently and handle complex situations with professionalism and confidentiality.
Experience in financial services, business administration, or a related field is a plus.
Role reports to:
Chief of Staff
Benefits and Compensation:
This role will be based out of our New Brighton office. The pay range is $73,100 - $110,800, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:
Comprehensive Insurance coverage, Medical, Dental, Vision, and more
Access to corporate fitness center
Wellness Program
401K with employer match
Discounted company stock (Employee Stock Purchase Plan)
Profit Sharing
Generous paid time off
Growth opportunities through company sponsored leadership development courses and trainings
This position is not eligible for sponsorship.
All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.
