Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Job Summary:
As an Administrative Assistant at Caterpillar, you will play a vital role in supporting daily operations and ensuring the smooth functioning of our team. You will be responsible for a wide range of administrative and clerical tasks, including managing schedules, coordinating meetings, preparing reports, and maintaining organized records. This role requires a high level of professionalism, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, collaborative environment.
What You Will Do:
- Assisting leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
- Coordination and execution of all aspects of domestic and global travel including flights, ground transportation, hotel, visas and other elements as required.
- Completing, reconciling and submitting expense books.
- Maintaining calendars including the scheduling and rescheduling of meetings.
- Event coordination including meeting room reservations, meals, guest speakers and other logistics as needed.
- Creating employee meeting agendas and slides.
- Ordering and management of supplies, customer and employee recognition items and tools necessary to perform our work.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up to date.
Education requirement:
Candidates should possess a degree or demonstrate equivalent knowledge through professional expertise.
What skills you will have:
Accuracy and Attention to Detail:
- Contributes to process improvements and best practices
- Maintains high accuracy while managing large volumes of information
- Uses cross-checking and quality assurance techniques effectively
- Supports and motivates teams to meet accuracy standards
Collaborating:
- Supports and initiates collaborative meetings to align shared goals
- Promotes teamwork across diverse groups, functions, and levels
- Contributes to solving business challenges through effective collaboration
Effective Communications:
- Delivers clear, constructive feedback while maintaining a respectful tone
- Listens openly to feedback and adapts communication accordingly
- Communicates effectively through presentations and written reports
- Reads and responds to non-verbal cues to enhance understanding
Flexibility and Adaptability:
- Adapts well to changing tasks, processes, and team dynamics
- Listens openly to different perspectives and considers alternative solutions
- Stays flexible and open-minded, shifting between tasks and ideas as needed
Office Administration:
- Coordinates meetings, including room bookings, equipment setup, and refreshments
- Manages office equipment and ensures smooth day-to-day operations
- Handles internal and external correspondence distribution
- Arranges travel and processes expense reimbursements
- Maintains inventory and orders office supplies as needed
Microsoft Office:
- Utilizes multiple Microsoft Office applications to meet work requirements
- Selects appropriate tools (e.g., Word vs. PowerPoint) based on task needs
- Converts and integrates content between Word and Excel
- Understands key differences between Office versions to optimize usage
Additional Information:
This position requires the candidate to work onsite five days a week, alternating between the Mapleton, IL and East Peoria, IL office.
Domestic relocation assistance is NOT available for this position.
Visa sponsorship is NOT available with this position.
This position may require up to 5% travel.
What you will get:
Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides:
- Competitive Base Salary
- Annual incentive bonus plan*
- Medical, dental, and vision coverage
- Paid time off plan (Vacation, Holiday, Volunteer, Etc.)
- 401k savings plan
- Health savings account (HSA)
- Flexible spending accounts (FSAs)
- Short and long-term disability coverage
- Life Insurance
- Paid parental leave
- Healthy Lifestyle Programs
- Employee Assistance Programs
- Voluntary Benefits (Ex. Accident, Identity Theft Protection)
*Subject to annual eligibility and incentive plan guidelines.
Final details:
Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.
For more information, visit caterpillar.com. To connect with us on social media, visit caterpillar.com/social-media
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Summary Pay Range:
$21.50 - $32.20
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
Benefits:
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
Medical, dental, and vision benefits*
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
401(k) savings plans*
Health Savings Account (HSA)*
Flexible Spending Accounts (FSAs)*
Health Lifestyle Programs*
Employee Assistance Program*
Voluntary Benefits and Employee Discounts*
Career Development*
Incentive bonus*
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
* These benefits also apply to part-time employees
This position requires working onsite five days a week.Relocation is available for this position.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.
Posting Dates:
October 30, 2025 - November 6, 2025
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
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