Description:The Vice President of Missiles Satellites and Payload engineering (MS&PE) for the Space business area (BA) of Lockheed Martin (LM), is seeking an Executive Assistant who will ensure the successful completion of daily administrative tasks. The incumbent will interface with cross functional executives, senior management, and administrative staff at all levels and will act as an ambassador for the Vice President and the organization. The successful candidate should have a proactive mindset and excellent communication skills.
Key Responsibilities
• Manage a high volume of calendar appointments, travel arrangements, and expense reporting for primarily domestic travel and occasional international travel.
• Exercise discretion when responding to email and in person requests and tasks.
• Assist in preparing briefing materials; set up and support a variety of meetings, including large group employee meetings.
• Track administrative details on all projects, providing status updates on delegated tasks to ensure progress toward deadlines.
• Field inquiries efficiently to maximize the leader’s time; screen visitors to control interruptions and have oversight over the Vice President’s schedule.
• Provide meeting backup data as needed and arrange all required amenities.
Basic Qualifications:•Prior experience as an Executive Assistant
• Experience proactively collaborating with and
coordinating administrative support for senior level
executives from LM, government, and industry
partners
• Experience using administrative applications (in
particular Microsoft Outlook, Word, Excel, PowerPoint,
and Teams as well as Zoom)
• Experience composing reports, correspondence, and
memorandums, and reviewing drafts and finished
documents for appropriate content, grammar, and
distribution
• Experience preparing and maintaining administrative
lists, charts, and trackers and proactively coordinating
appropriate inputs and updates from others
• Experience making complex travel arrangements,
order supplies and catering, and reconcile expense
reports
• Competency in the use of the internet to perform
research
• Must be a United States citizen and be
Desired Skills:• Active TS/SCI clearance
• 5+ years of experience as an Administrative Assistant
at the director level (or equivalent) or above
• Prior experience as an Administrative Assistant for a
Vice President or above in Aerospace and Defense and/or partners.
• Basic understanding of business and financial
concepts
• Project management skills
• Advanced analytical and statistical analysis skills
• Demonstrated knowledge of security classification
levels, policy, and associated resources
• Experience using LM tools and websites (e.g.
classified and unclassified VTC, Concur, Command
Media, LMBuildings, SharePoint, Box, etc.).
• Capacity to quickly learn, or demonstrated
knowledge of, LM policies and business operations
including for travel (arrangements, expense reporting,
etc.), procurement (supplies, catering, etc.),
memoranda (e.g. delegations of authority, organization
announcements, etc.), events (e.g. offsites, all-hands,
customer visits, etc.), and operations (e.g. organization
structure, positions/titles, business rhythms, etc.)
• Excellent interpersonal skills, both oral and written,
and the ability to work well with all levels of internal
management and staff, as well as outside executives
and customers
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: TS/SCI
Other Important Information You Should KnowExpression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $61,300 - $108,100. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $70,500 - $117,415. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on
Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: Possible
Career Area: Administrative
Type: Full-Time
Shift: First
