Overview
The Facilities Coordinator plays a key role in supporting the ABM Facilities Management team by ensuring smooth day-to-day operations across workplace services. This role combines administrative support with hands-on facilities coordination, including managing supplies, space assessments, vendor requests, building inspections, and on-site event support. The Facilities Coordinator ensures operational efficiency, compliance with company standards, and an enhanced employee experience.
Location: Oceanside, California
Pay: $22.00/hr - $24/hr
The pay listed is the salary range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management
Key Responsibilities Administrative & Facilities Support
- Provide administrative support to the facilities and project management team, including document preparation, filing, managing correspondence, and SOR/SACR submissions.
- Assist with calendar management for the facilities team, including scheduling meetings, appointments, and facilities-related activities.
- Manage inventory of supplies, equipment, and responsible for ordering, and coordinating deliveries.
- Address end-user requests including janitorial, furniture, signage/artwork, print/copy, and space-related matters.
- Educate end-users on proper channels for service requests and submit requests on their behalf as needed.
- Support management with workspace planning and onboarding new recruits.
- Provide backup support for building-wide communications.
Maintenance, Inspections & Compliance
- Assist with scheduling and coordinating facilities maintenance, operations, and services.
- Submit Service Requests (SRs) for issues found during inspections, including signage and workstation identification discrepancies.
- Review ad-hoc signage created by end-users, recommending replacements or removals to maintain compliance with standards.
- Support facilities-related meetings and events, including room bookings, equipment setup, catering, and logistics.
- Attend pre-event walkthroughs with cross-functional teams, identifying and resolving maintenance issues.
Required Skills & Qualifications
- High school diploma or equivalent; associate degree or higher preferred.
- Previous administrative or facilities experience, preferably in facilities management, hospitality, corporate services.
- Strong organizational and multitasking abilities to manage competing responsibilities effectively.
- Excellent communication and interpersonal skills with a customer-service mindset.
- Keen attention to detail, particularly in inspections and compliance monitoring.
- Ability to work independently and collaboratively within a team.
- Knowledge of health and safety regulations related to building operations, snacks/beverages, and workspace environments.
Physical Requirements
- Must be able to sit for extended periods and work at a computer.
- Occasionally required to lift up to 25 pounds.
