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Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
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Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip
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Accurately processing expense reports with timely submission in accordance with all policies and procedures
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Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls, organizing catering, and other needs
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Preparing documents and presentations for leadership, as needed
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Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts
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Attending executive meetings as needed, taking meeting minutes, and distributing action items to attendees
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Establish a collaborative working relationship with the Executive Assistant supporting the VP’s direct reports, ensuring alignment with program objectives to enable seamless coordination and flawless execution between both roles.
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Resourceful in getting answers to questions and communicating them effectively while anticipating needs and being proactive.
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Handle confidential information with maturity, discretion, and a high degree of professionalism
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Proactive email management while alerting the executive to priority actions
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Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within the enterprise and portfolio and proactively create a support infrastructure for effective coordination
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Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach, while also working independently with minimal supervision
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Utilize strong written and verbal communication skills
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Manage conflicting priorities and deadlines efficiently, balancing multiple tasks while meeting organizational goals and timelines
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Minimal travel could be required for this role outside of Tewksbury, MA.
Qualifications You Must Have
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Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
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5+ years experience with Microsoft Office Suite
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5+ years experience managing calendars, expenses, and domestic/international travel as an executive assistant
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Active and transferable U.S. government issues security clearance is required prior to start date. U.S. citizenship is required, as only U.S citizens are eligible for security clearance.
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Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position
Qualifications We Prefer
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Concur system expense reporting experience
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Experience working in a defense or government agency
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Project management experience
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Familiarity with Raytheon policies, procedures, forms, and processes
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Experience working with remote employees and managers
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Ability to learn processes and tools quickly with minimal training
What We Offer
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Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Safety, Accountability, Collaboration, and Innovation.
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Not Relocation Eligible – Relocation assistance not available
This position is an onsite role, located in Tewksbury, MA and Not Relocation Eligible.
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.
The salary range for this role is 56,000 USD - 112,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.
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