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Facilities Coordinator

CBRE • Full-time • Chicago, IL, US • $50k - $54k / year • 1w ago

Job ID

252822

Posted

18-Dec-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Communications/Public Relations, Facilities Management

Location(s)

Chicago - Illinois - United States of America

About the role

This crucial role supports the facility management team by driving operational excellence, acting as the organizational heartbeat that ensures every client facility need is swiftly and successfully met! You will serve as the critical hub for all maintenance requests, coordinating necessary repairs, and leading clear, efficient communication with key vendors. The ideal candidate is a proactive problem-solver with strong organizational skills, possessing an ability to prioritize and complete tasks within a fast-paced environment, specifically leveraging a CMMS (Computerized Maintenance Management System). Reporting directly to the Facility Manager, this position demands seamless collaboration to keep our entire operation running smoothly.

What you’ll do

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer happiness.
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.
Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Maintains files on work orders, proposals, and department files.
Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
Assists with the inspections on the facility campus.

What you’ll need

High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $50,000 annually and the maximum salary for the Facilities Coordinator position is $54,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).