Great benefits. Competitive pay. We know these are some of the things people look for in a job.
If you’re the kind of person who believes that honoring and empowering our nation’s veterans is more than just a cause — that it’s a calling — then we’re ready to meet you.
When you join Wounded Warrior Project® (WWP), you’re committing to making a difference. We make a commitment to you, too – helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.
At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we’re proud to offer benefits such as:
·A flexible hybrid work schedule (three days in the office, two days’ work from home)
·Full medical, dental, and vision coverage for both teammates AND family members
·Competitive pay and performance incentives
·A fun, mission-focused, and collaborative team environment
A mission that matters is just the beginning, so if you’re ready to get started, we’re ready for you.
The Wounded Warrior Project's (WWP) Executive Assistant provides executive-level administrative support to an assigned executive leader, e.g., chief financial officer, chief development officer, chief programs officer, and manages schedules, plans and coordinates meetings and events, coordinates travel arrangements, and assists with special projects
DUTIES & RESPONSIBILITIES
- Provide executive-level administrative support to assigned WWP executive leadership. Manage day-to-day administrative activities and tasks, coordinate schedules, appointments, and update calendars accordingly. Exercise discretion and confidentiality.
- Plan and schedule meetings, appointments, conferences, and teleconferences. Ensure details are communicated properly to participants, logistics are effectively planned, and travel arranged.
- Support the executive and staff to with coordination and planning of events and projects.
- Perform basic office duties. Answer the telephone, handle inquiries, direct calls, manage and organize correspondence and respond as appropriate, and maintain documents and records.
- Draft, prepare, and distribute correspondence and follow-up appropriately. Assist to prepare presentations.
- Handle confidential and time sensitive materials appropriately.
- Compile and prepare business expenses and reimbursements timely and accurately, and maintain within Concur system.
- Assist with other duties specifically related to the executive and department supported. Assist with errands. Participate in other activities at executive’s direction.
- Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
- Other related duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES
- Demonstrated ability to manage administrative activities for senior-level management and staff.
- Effective organizational and time management skills. Demonstrated ability to effectively manage multiple tasks, assignments, and priorities, completing them within deadlines.
- Strong interpersonal skills. Ability to interact effectively with diverse individuals and build effective working relationships. Ability to respond to sensitive matters with diplomacy and empathy.
- Demonstrated ability to work effectively in a collaborative team environment.
- Strong written and verbal communication skills. Confident communicator with demonstrated ability to present information effectively.
- Demonstrated ability to maintain confidentiality.
- Demonstrated computer proficiency using Microsoft Office, e.g., Word, Excel, Outlook, PowerPoint.
- Ability to work overtime, including weekends as needed.
- High energy level. Self-starter; willing to take initiative.
- Unequivocal commitment to the highest standards of personal and business ethics and conduct.
- Mission-driven, guided by core values, and a pleasure to work with.
EXPERIENCE
Requirements
- Five years of experience providing administrative support.
- Four years of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook.
- Two years of experience supporting executive-level staff.
EDUCATION
Requirements
- Bachelor’s degree. Equivalent combination of applicable education, training, certification, and experience may be considered in lieu of degree.
Preferences
WORK ENVIRONMENT/PHYSICAL DEMANDS
- General office environment; temperature controlled
- Routinely uses standard off equipment, e.g., copiers, phones, computers, filing cabinets.
- Overtime and weekend work as needed.
- Sitting for extended periods.
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Wounded Warrior Project® is an equal opportunity employer committed to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, marital status, citizenship, age, veteran or military status, disability, genetic information, or any other characteristic protected by law.
Please note:
Wounded Warrior Project is not seeking assistance or accepting unsolicited resumes from search firms without a written search agreement in place. All resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means."
