Expense Operations Analyst

General Motors • Full-time • United States • 1d ago

Work Arrangement:
Hybrid: This role is categorized as Hybrid, 3 days a week based out of a GM Hub (Mountain View, CA, Austin, TX, or Warren, MI).

Role Overview

The Expense Operations Analyst will own the operational execution of expense management across the Autonomy organization.

This role is responsible for ensuring that organizational spend is accurately processed, governed, and aligned to approved budgets — acting as the connective tissue between engineering, business operations, and finance.

This is a highly cross-functional, execution-focused role, designed to ensure that expenses move smoothly from intent → approval → purchase → payment, while maintaining strong controls, visibility, and accountability.

This role does not sit directly within the finance function, but partners closely with finance, engineering business managers, and chiefs of staff to ensure disciplined and efficient spend operations across the org.

What You’ll Do:

Own the operational execution of spend across the Autonomy org, ensuring expenses move cleanly from request → approval → purchase → payment

Process and manage purchase orders, invoices, and vendor billing across a wide range of external partners

Operate shopping carts, requisitions, and expense workflows within Ariba, SAP, and internal GM systems

Partner with Engineering Business Managers and Chiefs of Staff to release funds tied to approved budgets and priorities

Ensure spend is accurately categorized, tracked, and aligned to capital and operating allocations

Maintain high standards of compliance with internal policies, approval hierarchies, and audit requirements

Identify and resolve issues related to delayed payments, incorrect billing, or misrouted approvals

Support senior leaders by executing spend on behalf of their organizations and providing real-time visibility into status

Maintain clean documentation and audit-ready records across all expense operations

Surface risks, inconsistencies, or process gaps in spend execution and recommend improvements

Continuously improve workflows to increase speed, clarity, and reliability of expense operations

Serve as the go-to subject matter expert for spend execution processes and tools within the Autonomy org

Required Skills & Abilities

Prior Experience and Education

3+ years of transferable experience
Bachelors Degree strongly preferred, or relevant work experience

Core Capabilities

Strong experience in expense operations, financial operations, accounting operations, procurement operations, or similar execution-focused roles

Demonstrated ability to manage high-volume, high-complexity spend workflows with accuracy and urgency

Deep operational rigor with exceptional attention to detail and follow-through

Proven ability to navigate enterprise financial systems and workflows (e.g., Ariba, SAP, or equivalent)

Direct experience with public cloud provider billing systems (GCP preferred) and structures

Systems & Technical Skills

Advanced proficiency in Microsoft Excel for tracking, reconciliation, and reporting

Comfort operating across multiple enterprise tools and platforms simultaneously

Ability to quickly learn and master new internal systems and processes

Strong documentation and process-mapping skills

Ability to partner effectively with cross-functional groups across Engineering, Business Operations, Chiefs of Staff, and Finance

Clear, concise communicator who can translate complex processes into actionable guidance

Comfortable interfacing with business leaders and supporting high-visibility spend needs

Strong service orientation without sacrificing governance or controls

Judgment & Ownership

High integrity and strong sense of accountability around financial controls

Sound judgment when navigating ambiguous or edge-case expense scenarios

Ability to independently prioritize workload in a fast-moving, multi-threaded environment

Proactive problem-solver who surfaces risks and proposes solutions, not just issues

Operating Style

Process-driven mindset with a continuous improvement orientation

Ability to operate calmly and effectively under pressure and tight timelines

Comfortable working across organizational boundaries without formal authority

Bias toward action, clarity, and operational excellence

Compensation:

The salary range for this role is $80,700 - $109,400. The actual base offered within this range will vary based on factors relevant to the position.

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