Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers an exciting opportunity to provide high-level administrative support within a dynamic, fast-paced environment supporting senior leadership in a high-visibility organization. The successful candidate will serve as a critical operational partner, managing complex schedules, coordinating travel and expenses, and ensuring seamless day-to-day business operations for executive leaders. This role requires exceptional organizational abilities, adaptability to frequent changes, and the capability to handle multiple priorities simultaneously while maintaining professionalism and accountability. Working onsite in Redmond, Washington, this position provides direct exposure to strategic initiatives and offers the chance to collaborate with cross-functional teams in a supportive, team-oriented culture that values innovation and process improvement.
Job Responsibilities
- Manage complex calendars for senior executives including a Vice President and General Manager, triaging and scheduling meetings with business stakeholders efficiently
- Coordinate comprehensive travel arrangements and process business expenses with accuracy and attention to detail
- Provide onsite office support for teams working on campus, facilitating smooth daily operations
- Coordinate meetings, events, and logistics for Team Week events held twice annually
- Support return-to-office initiatives and team-building activities as teams transition back to campus
- Manage procurement of goods and services including computer equipment, office supplies, and reference materials
- Serve as primary department contact and liaison for internal and external business partners
- Support operational readiness for leadership meetings, new hire onboarding, and ad-hoc business needs
- Coordinate small-scale events and cross-functional collaboration initiatives
- Complete special projects as assigned with minimal supervision
- Maintain vendor relationships and manage facility operations as needed
Requirements
- Minimum 3 years of executive administrative support experience
- Recent experience working within similar corporate environments within the past 6 to 12 months
- Proven track record managing complex executive calendars and short-notice requests
- Experience coordinating travel, expenses, and event logistics
- Background supporting senior leadership in high-visibility organizations
- Advanced calendar management and scheduling expertise
- Proficiency in Microsoft Office Suite
- Exceptional organizational skills including time management and prioritization
- Strong attention to detail and ability to maintain well-organized workspace
- Excellent written and verbal communication abilities
- High degree of flexibility and adaptability to changing priorities
- Ability to work effectively under pressure in fast-paced environments
- Professional demeanor and discretion when handling confidential information
- Problem-solving skills and proactive approach to challenges
- Strong interpersonal skills and team collaboration abilities
Additional Details
- Location: Redmond, WA (Onsite)
- Duration: 5 months
- Pay Range*: $27.50 - $31 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
