New York - New York - United States of America
About The Role
The Program Coordinator provides essential administrative support for the Global Site Council, focusing on financial management (expense reporting, budget oversight, purchase requests, purchase orders), event logistics, and regular communications (i.e.: newsletters). The role is pivotal in ensuring accurate event data entry and supporting both pre-event planning and post-event reporting, all while collaborating regionally and globally with other coordinators, employees, Site Operations Managers, and program managers.
Site Council is a global engagement program led by volunteers, fostering community and connection through local activities and supporting company culture. There are over thirty councils worldwide, overseen by Site Operations Managers and global program management for consistency and strategic planning.
What You'll Do
Financial Management
- Expense Reports: collect details and receipts for Site Council activities, ensuring compliance and timely reimbursement.
- Budget Oversight : monitor budgets, track spending, and prepare periodic financial reports.
- Purchase Requests / Orders: upload requests and orders with visibility into all expense reports
- Budget Outlooks: provide accurate financial reporting, including accruals and variances
Event Data & Logistics
- Event Entries & Metrics : ens ure timely and reliable data entry in Adobe’s community collaboration event tool.
- Data Entry: support strategic planning and post-event metrics for the Data Driven Operating Model (DDOM).
- Verification: confirm correct categorization for financial tracking and reporting.
- Large Event Logistics: act as a resource for volunteers, reducing administrative friction.
- Support Events : execute or coordinate event details, including vendor communications and quotes.
Communication
- Updates: provide Site Council updates via Adobe channels
- Newsletters: create global/regional quarterly newsletters in collaboration with Site Operations Managers, volunteers, and Global Program Manager
- Site-wide Communications: draft communications as directed, using Slack, email, or other channels
What You'll Need
- Strong organizational skills and an inquisitive mindset.
- Effective communication for straightforward information exchange.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Familiarity with technical platforms, dashboard, and data analysis.
- Data-driven approach and basic math skills for calculating percentages and variances.
- Ability to maintain confidentiality and handle sensitive information.
- Experience in providing courteous and efficient customer service.
- Onsite requirement 5 days a week
- No travel required
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Program Coordinator position is $26 per hour and the maximum salary for the position is $29.80 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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Service line: GWS Segment
