Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is a unique opportunity to join a dynamic 12-month Flex Executive Assistant Program designed to support senior leaders during critical transition periods. You will provide high-impact administrative support in a fast-paced environment where no two days are the same. Operating as a trusted partner to executives across different teams, you will enable seamless integration and operational excellence while working alongside a collaborative team of professionals. This role demands exceptional organizational skills, emotional intelligence, and the ability to build trust rapidly with senior stakeholders. You will be instrumental in ensuring leaders can focus on strategic priorities while you manage the complexity of their day-to-day operations, from intricate calendar coordination to comprehensive onboarding support.
Job Responsibilities
- Manage complex and frequently changing calendars to optimize leaders' time and protect strategic priorities
- Act as primary point of contact, handling high-volume email correspondence and incoming requests with discretion
- Coordinate domestic and international travel arrangements, including itineraries, visas, accommodation, and logistics
- Prepare and process expense reports, purchase orders, and financial administration tasks with accuracy
- Provide comprehensive meeting support by preparing agendas, capturing notes, and tracking follow-up actions
- Lead onboarding, ramp-up, and offboarding processes for new executives, adjusting support as needs evolve
- Build strong working relationships quickly, anticipating needs and proposing solutions that enable effective decision-making
- Develop deep understanding of key stakeholders and organizational dynamics to help leaders navigate their environment
- Identify opportunities to streamline processes, introduce time-saving tools, and improve operational efficiency
- Contribute to development of new ways of working with a mindset of continuous improvement
- Collaborate with other Assistants and cross-functional partners to ensure seamless organizational support
- Perform general office duties including ordering supplies, maintaining records management systems, and basic bookkeeping
- Prepare invoices, reports, memos, letters, financial statements, and other documents as needed
- File and retrieve corporate documents, records, and reports while maintaining confidentiality
- Read and analyze incoming communications to determine significance and plan appropriate distribution
Requirements
- High school diploma or GED required
- 5-7 years of executive assistant experience supporting senior leaders
- Proven experience in fast-moving, dynamic environments
- Experience supporting executives during transitions or onboarding periods preferred
- Startup or scale-up experience highly valued
- Demonstrated track record of building trust quickly with senior stakeholders
- Exceptional calendar management across multiple time zones and competing priorities
- Advanced travel coordination including complex international logistics
- Comprehensive expense management and financial administration
- Outstanding verbal and written communication skills
- Strong multi-tasking abilities and time management
- High emotional intelligence and interpersonal skills
- Proactive problem-solving and anticipation of needs
- Ability to work independently with minimal direction
- Discretion and ability to maintain confidential information
- Active listening and clear communication across all organizational levels
- Relationship-building and ability to foster trust quickly
- Meticulous attention to detail and commitment to accuracy
- Adaptability and comfort with ambiguity
- Collaborative mindset and positive contribution to team culture
Additional Details
- Location: Silicon Valley / Bay Area, CA (Hybrid: 4 days/week onsite (Mon–Thu); Friday WFH)
- Duration: 3 months
- Pay Range*: $43.50 - 49.50 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
San Francisco Candidates only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring.
