Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers an exceptional opportunity to provide critical administrative and operational support to a dynamic and growing technical organization. Working closely with senior leadership and team members, you will serve as a self-directed administrative partner who acts as the primary on-site resource for day-to-day operations. Your role will be instrumental in ensuring seamless coordination across multiple functions, from managing complex scheduling needs to facilitating procurement activities and supporting team expansion efforts. This position requires a proactive professional who can anticipate needs, manage competing priorities, and maintain the highest standards of organization and confidentiality while serving as a reliable point of contact for executives and team members alike.
Job Responsibilities
- Provide comprehensive administrative support to senior leadership and team members, including calendar management and scheduling coordination
- Facilitate onboarding processes for new employees and support headcount expansion activities
- Coordinate procurement activities including purchase orders, vendor management, and equipment tracking for lab equipment and computer hardware
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Prepare invoices, reports, memos, letters, financial statements, and other documents as needed
- Serve as backup coverage for the Executive Assistant and provide cross-divisional support
- Plan and provide support for team events and meetings
- File and retrieve corporate documents, records, and reports while maintaining organized information systems
- Read and analyze incoming communications to determine significance and plan appropriate distribution
- Prepare agendas and make arrangements for committee, board, and other meetings
Requirements
- 5-7 years of administrative experience required
- Experience working directly with executives highly preferred
- Prior experience in a fast-paced technical or corporate environment preferred
- Strong verbal and written communication skills with the ability to interact professionally at all organizational levels
- Exceptional multi-tasking abilities and time management skills
- Outstanding customer service and interpersonal skills
- Ability to work independently with minimal supervision
- Strong organizational skills with meticulous attention to detail
- Ability to maintain confidential information with discretion
- Thorough knowledge of Windows and Microsoft Office products including Word, Excel, and PowerPoint
- Proven ability to manage multiple executive calendars simultaneously
Additional Details
- Location: Reston, VA (Hybrid: 3-4 days / week onsite)
- Duration: 3 months
- Pay Range*: $34.50 - $39 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
