Overview
The Facility Administrator supports administrative coordination, CMMS data management, and reporting across all service lines and sites. This role ensures all work orders, asset data, and operational records are accurate, complete, and audit-ready. The Administrator supports service delivery by coordinating vendor onboarding, compliance tracking, and procurement activities. The role acts as the central coordination point for reporting, documentation, service request management, and call center support as required. This position ensures operational visibility, data integrity, and administrative efficiency across multiple sites.
Shift: Monday - Friday from 8:00AM - 5:00PM EST
Compensation: $70,000 - $95,000
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management
Responsibilities
- Maintains CMMS (Corrigo) data integrity, including work orders, asset records, preventive maintenance schedules, and service tracking
- Supports full work order lifecycle management across all service areas, including janitorial, doors, docks, warehouse, lab services, and facility systems
- Coordinates service requests and tracking for a wide range of site services including cleaning programs, inspections, repairs, and maintenance activities
- Supports tracking and documentation of recurring services such as pest control, landscaping, waste management, and specialty vendor services
- Maintains accurate records for facility programs including access systems (doors, locks), equipment maintenance, and compliance-related activities
- Supports administrative coordination for workplace and operational services including mailroom, shuttle/transportation services, and warehouse support
- Prepares and distributes operational governance reports in alignment with SoW
- Supports vendor onboarding, compliance tracking, and documentation management
- Coordinates procurement support activities, including PO creation, tracking, and reconciliation with Finance
- Supports help desk and dispatch functions, ensuring accurate logging, routing, and tracking of all service requests
Qualifications
- 2–5 years of experience in facilities administration, operations support, or service coordination
- Strong experience with CMMS systems Service Now and Corrigo preferred
- Experience supporting high-volume service environments with multiple service lines
- Experience vendor onboarding, compliance tracking, or procurement processes
- Strong Excel and reporting capabilities (data tracking, dashboards, analysis)
- Highly organized with strong attention to detail
- Experience in life sciences, corporate, or complex operational environments preferred
