Job Description:
Location: Indianapolis, IN
Hybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240
Company Overview:
Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.
Position Summary
Assists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.
Responsibilities
- Accurately enter various types of vendor invoices into the Workday accounting system
- Sort incoming invoices and distribute to other AP staff
- Review expense reports for proper coding and forward for approval
- Audit and prepare Travel per Diems
- Inform Field offices of corrections made, or additional information needed
- Field vendor & customer claim calls and emails and resolve problems and issues
- Research payment information when needed and communicate results
- Add new vendors, contact vendors for additional information, and send out new vendor packets
- Assist with the mailing of AP checks where necessary
- Research and request voids and reissues of checks as needed
- Prepare unclaimed property check requests and file with the appropriate state entities
- Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities
- Special projects as assigned by AP Manager
Requirements
- High School education or equivalent. Associate degree in accounting or a related field preferred
- 1-2 years of experience in payables functions using Microsoft Excel
- Advanced knowledge of Microsoft Excel is required
- Strong organizational skills and detail-oriented with a macro-level view of the business
- Strong written and communicative skills
- Ability to multitask & react to a fast-paced environment
- Strong time management skills with the ability to prioritize
- Accurate, high-volume data entry skills
- Strong problem-solving skills
- Demonstrated exceptional customer service skills
We are an Equal Opportunity Employer. Veterans are encouraged to apply.
