Note: This position is open exclusively to candidates currently enrolled in the Hiring Our Heroes Fellows Program. Applications from individuals not participating in the program will not be considered.
The Accelerating Talent Military Fellow ensures the smooth, consistent, and high-quality delivery of programs that develop and support talent across the US Commercial organization. This role combines strong operational execution with the ability to contribute to participant-facing experiences, including supporting and occasionally facilitating learning sessions. Through disciplined execution, thoughtful organization, and a keen attention to detail, this individual helps bring development programs to life, creating experiences that build capability, connection, and career momentum for employees across USBO.
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Key Responsibilities:
Program & Project Support
- Provide organized, detail-driven support for Accelerating Talent team across wide array of projects, programs, and initiatives.
- Coordinate project timelines, track progress, and proactively identify risks or gaps.
- Maintain organized digital files, trackers, and program documentation.
- Support continuous improvement by identifying inefficiencies and recommending enhancements that strengthen delivery.
- Draft or refine communications related to scheduling, logistics, program updates, and participant instructions to ensure clarity and consistency.
- Partner cross-functionally to ensure seamless execution of program logistics and onsite participant experiences.
- Provide onsite event presence including setup, materials coordination, and participant support to ensure a professional, welcoming experience.
- Submit purchase orders on behalf of the team.
Commercial Leadership Program and CORE Program Support
- Own the full interview scheduling process, coordinating hundreds of candidate interviews with multiple reviewers while maintaining structured tracking, consistent communication, and exceptional accuracy.
- Manage onsite support for summer interns, including badge setup and orientation coordination.
- Provide event operations support such as room reservations, catering requests, signage, and setup.
- Consolidate project submissions and maintain structured tracking systems.
Insights Discovery Administration
Ensure seamless behind-the-scenes administration of Insights Discovery assessments to enable the team to conduct a high volume of workshops.
Register participants, monitor completions, and send reminders.
Generate team wheels and manage printing and materials for onsite sessions.
Order assessments and maintain inventory of supplies.
Workshop Facilitation & Support
Build slides and partner on workshop content development.
This role may also include opportunities to facilitate short informational sessions on career development topics as the individual grows in the role.
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What we expect of you:
The professional we seek is organized, thoughtful, and committed to delivering high-quality experiences that support our employees’ growth and success.
Basic Qualifications:
Bachelor’s degree and 2 years of talent management, human resources, training, recruiting, administrative and/or project management experience
AND
Able to report to work onsite at Thousand Oaks campus as needed for events, meetings, or logistical support (approximately several times per month)
Preferred Qualifications:
- Strong project coordination skills with the ability to manage multiple priorities and deadlines
- Exceptional organizational skills and attention to detail
- Strong interpersonal, communication, and presentation skills, with the ability to engage effectively with diverse audiences
- Experience supporting and/or facilitating trainings, workshops, or group sessions
- Confidence contributing in participant-facing settings, including leading portions of sessions or informational discussions
- Ability to work in a fast-paced environment with competing priorities
- Active listener who fosters a safe and respectful environment
- Comfort questioning assumptions and identifying more efficient ways of working
- Experience with training, onboarding, HR, or talent development programs
- Proficiency with Microsoft Office, collaboration tools, and AI tools such as ChatGPT
- Experience working across multiple enterprise systems (scheduling, assessments, reporting, procurement)
- Experience coordinating high-volume, complex scheduling
- PowerBI experience
