JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Maintenance Scheduler – JLL
What this job involves:
The Maintenance Scheduler is responsible for coordinating, planning, and executing maintenance scheduling activities using the CMMS (Maximo). This role owns daily and weekly scheduling, resource levelling, and schedule stabilization to ensure safe, compliant, and timely execution of maintenance work. The Scheduler serves as a key operational partner to Facilities Management, Engineering, and technical teams, supporting reliability, compliance, and performance across JLL‑managed facilities.
A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.
What your day-to-day will look like:
Own daily and weekly scheduling activities in the CMMS to meet contractual service and performance requirements.
Independently manage work prioritization, sequencing, and resource allocation based on urgency, risk, manpower, materials, and operational constraints.
Work closely with non‑JLL technical support teams, JLL technical staff, Chief Engineers, Planners, and Facilities Management.
Proactively manage schedule break‑ins, priority changes, and unplanned work with appropriate documentation and communication.
Coordinate central craft and cross‑module labor for multi‑trade jobs.
Visiting job sites as required to validate scope, execution readiness, and work order clarity.
Communicate directly with work order requesters and stakeholders to ensure alignment and execution readiness.
CMMS (Maximo) Ownership & Data Integrity
Serve as a subject‑matter expert for Maximo scheduling and work order management.
Ensure work orders are complete, accurate, and audit‑ready, including job plans, asset data, priorities, and closure information.
Maintain and improve maintenance libraries and standard job plans.
Partner with technicians and planners to reinforce CMMS data quality and right‑first‑time practices.
Identify trends, gaps, or repeat issues impacting schedule compliance and execution.
Safety, Compliance & Regulatory Support
Identify safety hazards during scheduling and planning activities and incorporate mitigation plans.
Ensure permit and safety requirements and coordinated during work planning.
Support Facilities Management and Engineering leadership in ensuring compliance with regulatory requirements, site SOPs, and client standards.
Proactively communicate safety or compliance risks tied to scheduled work.
Assist with safety training coordination and continuous improvement initiatives.
Projects & Capital Coordination
Support scheduling for infrastructure upgrades, equipment replacements, and building modifications.
Coordinate complex, multi‑trade, and vendor‑executed work with minimal oversight.
Ensure projects are scheduled, executed, and closed out in accordance with industry’s best practices and client expectations.
Assist Facilities Management with backlog health, schedule performance, and workload forecasting.
Reporting & Governance Support
Provide input and support for daily, weekly, monthly, annual, and special project reporting.
Monitor and report on schedule compliance, backlog trends, and maintenance performance indicators.
Support root cause analysis and corrective actions for schedule non‑compliance.
Participate in on‑call rotation and provide after‑hours, weekend, or holiday support as required.
Required Qualifications:
4+ years of experience in maintenance scheduling, planning, or facilities operations
Strong proficiency with CMMS systems (Maximo required)
Working knowledge of planning and scheduling methodologies
Solid understanding of building systems, maintenance practices, and equipment reliability
Strong analytical, organizational, and prioritization skills
Excellent verbal and written communication skills
Proven ability to operate independently in a fast‑paced, high‑expectation environment.
Strong internal and external customer service orientation
Preferred Qualifications:
Advanced CMMS experience, including CIM Visual Planner or similar tools.
Experience working in regulated environments (GxP / GMP)
Experience coordinating capital projects or complex multi‑trade maintenance work.
Advanced Excel or data analysis skills for schedule and performance reporting
Work Environment
Frequent walking, bending, kneeling, and movement across large campus environments, including laboratory, office, and manufacturing spaces.
Ability to lift to 50 lbs.
Location:
Onsite - New Albany,
At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.
JLL is an Equal Opportunity Employer committed to diversity and inclusion.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site –Columbus, OH
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
