JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Assistant Facilities Manager
What this job involves
This Assistant Facilities Manager role involves comprehensive oversight of site and vendor management, client relationship development, financial controls, and team leadership within facilities operations. The position requires managing vendors across multiple building systems, ensuring compliance with contracts and safety policies, and delivering exceptional service levels while achieving financial targets. This hands-on role combines operational oversight with strategic planning, requiring both technical knowledge of building systems and strong leadership capabilities to manage professional teams and drive performance excellence.
Your day-to-day tasks will include:
- Manage site operations in accordance with all agreed policies, procedures, and contract scope while ensuring vendor compliance across janitorial, mechanical, electrical, HVAC, and other critical systems
- Proactively develop and manage client relationships to meet or exceed key performance indicators and deliver exceptional service quality as reflected in client feedback
- Assist with financial management including annual budgeting, quarterly forecasting, monthly spend reporting, and managing vendor purchase orders, invoices, and payments
- Lead, manage, and develop a professional team providing excellent onboarding, training, and performance management to create an environment of teamwork and excellence
- Support implementation of short and long-term projects, innovative programs, and processes that reduce operating costs while coordinating with fitness, food services, security, and capital project teams
- Handle site operations activities including moves/reconfigurations, events, safety protocols, reception services, snack & refreshments services, and mail services.
- Participate in rotating on-call schedule for client emergencies
- Act as JLL ambassador by maintaining cultural and ethical requirements while aligning with facilities leadership team in managerial capacity
Physical Demands and Work Environment:
- Requires rotating on-call schedule to address client emergencies outside of regular business hours
- Must be able to work in various building environments including mechanical rooms, office spaces, and outdoor areas
- May require standing, walking, and physical inspection of building systems and facilities
- Occasional lifting and moving of materials or equipment as needed for site operations
Required Qualifications:
- 2+ years of experience in facilities management or related field with proven track record in operations management
- 3+ years’ experience with facilities management and managing CMMS/Work Order applications
- Experience with building systems including mechanical and electrical systems for effective vendor oversight
- Effective contractor management skills with ability to ensure compliance with contracts and insurance requirements
- Proficient in a range of information technology tools and platforms for reporting and communication
- Strong analytical, organizational, and presentation skills for financial reporting and client communication
- Ability to ensure compliance with health and safety, environment, and risk management policies and procedures
Preferred Qualifications:
- Undergraduate degree preferred, or equivalent experience in facilities management or related field
- Self-motivated with the ability to multitask and work without direct supervision in fast-paced facilities environment
- Detail-oriented with the ability to prioritize, plan, and manage work under time constraints while maintaining quality standards and differing business needs
- Experience with annual budgeting and quarterly forecasting processes in facilities or operations roles
- Knowledge of capital planning processes and client interface experience for building improvements
- Strong interpersonal and communication skills for client relationship development and team leadership
- Experience with vendor contract procurement processes and sourcing support
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
85,000.00 – 90,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –Redwood City, CA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
