Overview
The Administrative Assistant supports daily administrative and operational functions for parking services within an ABM client site. This role provides direct support to the Parking Operations Manager and site leadership, ensuring smooth coordination between frontline parking staff, office operations, and client partners.
Pay: $18.00 - $19.00 The pay listed is the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM
Responsibilities
- Answering incoming telephone calls and greeting customers
- Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs
- Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports
- Filing, maintain files and recordkeeping with confidentiality
- Generate monthly invoices (janitorial, supplies, copies, hangtags)
- Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
- Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash
- Ensure an efficient office operation by working with vendor in maintaining office equipment and handling purchases and inventory of office supplies
- Handle additional projects assigned by Branch Managers and Regional VP
Qualifications
- Good verbal and written English communication skills
- Must have exceptional ability to assist on multiple projects/tasks
- Ability to prioritize and work with all levels of the organization
- Proven track record and demonstrated ability to consistently meet deadlines
- Proficient in Microsoft Word, Excel and Outlook
- Excellent basic math skills
- Good organizational skills & detail oriented
- Excellent phone skills
- Ability to work Monday through Friday, 8am to 5pm and overtime when necessary
