City Archivist

City of San Antonio • Full-time • San Antonio, TX, US • $52.73k - $79.10k / year • 3d ago

Job Summary

Under general direction, is responsible for the development, collection, registration, planning and preservation of the Historic Municipal Archives Program under the Office of the City Clerk. May exercise supervision over assigned staff.

Work Location
Municipal Archives and Records Facility (MARC) 719 S. Santa Rosa

Work Hours

8:00 AM - 5:00 PM Monday - Friday
Evenings & weekends as needed

Essential Job Functions

Appraises, organizes and processes archival collections.
Oversees collection management and determines unit task priorities; monitors collections for problems regarding preservation or research access.
Digitizes archival materials and creates finding aids.
Provides reference assistance with research inquiries involving archival materials; answers questions and gives advice on preservation of documents.
Conducts inventory of documents and unprocessed collections and creates finding aids.
Converts reel-to-reel data to MP3 format for web access.
Scan and photographs documents and creates meta-data for web access.
Creates exhibits for display in archival case and outreach activities.
Provides reference and research services.
Prepares grant applications and budgets.
Conducts archival training of the Municipal Archives Programs.
Participates in long and short-range work planning.
Develops policies and procedures.
Researches and recommends technology for preservation of paper and digital records.
Performs related duties and fulfills responsibilities as required.

Job Requirements

Bachelor's Degree from an accredited college or university.
Three (3) years of experience in archival records, collection and researching historical records, library systems, or related field.
Certification with the Academy of Certified archivists highly desirable.
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Applicant Information

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

Knowledge of current archival processes
Knowledge of principals and techniques for preservation of physical and electronic records
Knowledge of personal computer programs such as MS Office Suite
Knowledge of how to use a reel-to-reel player
Knowledge of MP3 conversion
Knowledge of Texas history
Knowledge of municipal government
Ability to operate a computer keyboard and other basic office equipment
Ability to coordinate division activities with other municipal departments
Ability to communicate clearly and effectively
Ability to analyze technical and statistical data and make evaluations
Ability to supervise, train and evaluate assigned staff members
Ability to develop and maintain good working relationships with employees, management, and the public
Ability to maintain good public relations with conservation organizations and property owners concerned in the community's historic preservation planning
Ability to work with the public and interested citizen groups in the establishment of meaningful goals and objectives for the historic preservation of the City's records
Ability to work primarily inside an office environment
Ability to perform all the physical requirements of the position, with or without accommodations