Job Description Summary
The role is responsible for management of conferences and/or events including but not limited to timelines, finances, stakeholders, contracts, and event technology for internal, external, hybrid, and virtual meetings. The role will collaborate with internal stakeholders in addition to managing the request for proposal (RFP) process, negotiating contracts, planning, and executing logistics, facilitating agenda development, and managing budgets.
Job Description
Serve as the primary contact for assigned programs, handling planning, documentation, vendor management, daily operations, and internal coordination.
Utilize Cvent for RFPs, lead team meetings, manage registration and technology, create marketing content, oversee speaker management, and handle onsite logistics.
Complete program close-out tasks, integrate sponsorships, maintain databases, and coordinate with internal partners.
Research relevant industry information to present findings and make recommendations for BCBSA in meeting procedures that incorporate changing best practices and the current environment
Ensure that conference and event planning follows practices and protocols identified and described by the BCBSA corporate DEI initiatives
The posting range for this position is:
92,787.88 - 122,529.02
Qualifications:
Education
- Preferred Bachelor's Degree or equivalent work experience
Experience
- Required 5+ Years In a meeting management role overseeing large and/or complex meetings and conferences
Knowledge Skills and Abilities
- Microsoft Office proficiency to include Word, PowerPoint, Excel and Outlook
- Comfortable with new software applications, ability to learn new products quickly
- Proficient organization skills with ability to prioritize responsibilities
- Effective time management capabilities
- Fluidity to pivot as needed; change is inevitable
- Experienced communication capabilities
- Ability to work both independently and as part of a team
- Effective contract negotiation skills
- Ability to think on your feet and make quick strategic decisions in the face of chaos
- Critical thinking skills
- Ability and comfort in making informed recommendations to leadership and other stakeholders
- Proficient knowledge of virtual and hybrid meeting needs (preferred)
- Knowledge of the health care industry in general and knowledge of
Extra Posting Information:
- Five or more years' in a meeting management role overseeing large and/or complex meetings and conferences
- Experience with project management to include budget oversight
- Deep experience with contract negotiations
- Established relationships in the meetings industry with strong knowledge of first tier cities in the US
- Experience with virtual and hybrid meeting planning and execution
- Experience managing stakeholder expectations at all levels
#LI_HYBRID
The posted salary range is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the hiring range andthis hiringrange may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs. This job is also eligible for annual bonusincentivepay.
We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
