Job Description:
Summary
The Administrative Assistant must perform clerical and administrative functions such as payroll and billing paperwork, invoice clients, organizing and maintaining paper and electronic files, and providing information to callers. The position often involves working with various people throughout the company to get tasks done quickly and efficiently while also having an eye for details.
Responsibilities
Serve the customer, and exceed their expectations, as they are our first priority
Communicate professionally with clients and co-workers, ensuring that all inquiries are answered timely and accurately
Prepare and process payroll, including billing paperwork
Invoice customers including requested supporting documents neatly, timely and accurately
Set up all necessary materials for new and current customers
Contact clients concerning overdue accounts
Creating and processing credit memos
Process Accounts Payable invoices, maintain AP Invoice spreadsheet, and ensure payments are being processed
Review expense reports for regional salaried employees, to verify validity and accuracy
Make hotel reservations for regional employees, as well as set up meeting venues for management
Ensure upkeep of customer files and employee files
Create employee ID badges
Maintain all required databases
UPS shipping and receiving
Upkeep office supplies
Prepare various typed documents, such as letters, interoffice reports, and reports of contact
Liaise with members of the corporate office and the region on various issues
Other duties as assigned
Requirements
High School diploma or equivalent
Minimum of 1 year of office experience
Must be able to efficiently and effectively communicate via email on a computer and phone
Expertise in the Office suite programs (specifically Microsoft Excel, PowerPoint, and Word)
Basic knowledge and understanding across multiple computer platforms
We are an Equal Opportunity Employer. Veterans are encouraged to apply.
