Executive Assistant 2

LinkedIn • Full-time • Bengaluru, IN • 4h ago

LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

This role is based out of Bangalore.

We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Responsibilities:

Collect and prepare information used for presentations and meetings

Document meeting minutes as well as managing action items

Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)

Coordinate all travel arrangements

Manage logistics for special events such as team all-hands or off-sites

Prepare and submit expense reports and purchase requisitions in a timely manner

Manage special projects, as agreed with manager(s)

Manage day to day operations of the team including planning, customer meetings, and weekly updates for key initiatives and run cross functional programs

Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)

Maintain email distribution lists / aliases

Qualifications

Basic Qualifications:

5+ years of experience working at the senior level in an administrative or coordination role

Preferred Qualifications:

Experience with project and budget management

Experience supporting multiple leaders of large teams

Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)

Excellent communication, teamwork and organizational skills

Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks

Ability to quickly learn and adopt new technologies and processes

Ability to professionally interact with senior leaders and anticipate their needs.

Thrives in a fast-paced, demanding environment

Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.

Suggested Skills:

Agility

Problem solving

Collaboration

Communication

Adaptability

Additional Information

India Disability Policy

LinkedIn is an equal employment opportunity employer offering opportunities to all job seekers, including individuals with disabilities. For more information on our equal opportunity policy, please visit https://legal.linkedin.com/content/dam/legal/Policy_India_EqualOppPWD_9-12-2023.pdf

Global Data Privacy Notice and Compliance Posters for Job Candidates

Please use this link to access documents that provide information about how LinkedIn handles the personal data of employees and job applicants, as well as the E-Verify Participation Notice and the Department of Justice Immigrant and Employee Rights Section Right to Work posters: https://www.linkedin.com/legal/candidate-portal.