Office & Facilities Coordinator – Facilities Operations - Michigan

Oracle Corporation • MI, United States, US • 3w ago

This position will be full-time on-site at Oracle's new Michigan AI data center, located in Saline Township, 35 miles southwest of Ann Arbor, Michigan. Relocation assistance may be available in accordance with Oracle’s relocation policies.

As an Office & Facilities Coordinator – Data Center Operations, you will support the day-to-day administrative and coordination needs of OCI’s mission-critical data center operations teams. This role helps keep site operations organized, responsive, and audit-ready by coordinating administrative workflows, supporting maintenance and facilities processes, managing records, and helping site teams stay aligned on scheduling, communications, and operational support needs.

You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership to support a fast-moving operational environment. This role is ideal for someone with strong organization, follow-through, and communication skills who can balance office administration with site-support coordination in a 24/7 critical environment. The attached source emphasizes disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and audit-ready documentation in support of site operations.

Internal Responsibilities

Key Responsibilities

Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.

Help coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.

Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.

Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.

Coordinate site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.

Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.

Help maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.

Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.

Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.

Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

Ideal Candidate Profile

3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.

Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments is preferred.

Comfortable supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.

Experience with work order systems, CMMS platforms, ticketing systems, or document management tools is a plus.

Associate’s or Bachelor’s degree in Business, Operations, Facilities, Administration, or related field preferred; equivalent experience also valued.

Skills and Competencies

Strong organizational skills with a high degree of attention to detail.

Strong communication and coordination skills across operational and administrative stakeholders.

Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.

Strong follow-through and ability to maintain accurate records and documentation.

Service-oriented mindset with strong professionalism and responsiveness.

Ability to work independently while supporting a larger team environment.

Preferred Skills / Certifications

Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.

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