Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Director's Office of highly complex departments. Interprets, formulates, and implements policies and procedures; serves as a liaison between the Director's office and other departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff.
This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.
Work Location100 W. Houston Street, SA, TX 78205
Work Schedule8:30 a.m. - 4:30 p.m., Monday - Friday
- Directs, manages, and oversees administrative operations for the Director's Office, including interpreting, formulating, and implementing policies and procedures.
- Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Director's office.
- Address challenges and opportunities facing the military including reduced budgets, staffing, encroachment on installations, and potential base closures and realignments.
- Conducts research, provides data, drafts requests for proposal (RFPs), and monitors planning and economic impact due to the military presence.
- Coordinates departmental projects with City-wide impact, to include the dissemination and communication of information to affected City departments, veteran organizations, and the public.
- Oversees and directs personnel administration including payroll, compensation, training, personnel requisition, and disciplinary actions.
- Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
- When necessary, acts as official departmental representative to other City departments, City Manager's Office, elected officials, and outside agencies.
- Manages the flow of information in the Director's Office.
- Ensures alignment with Director's organizational goals and agenda.
- Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
- Monitors the implementation of recommendations contained in Joint Land Use Studies (JLUS) and Regional Compatible Use Plans (RCUP).
- Serves as liaison between the Department Director, senior active-duty military leadership, other City departments, City Manager's office, City Council representatives, and outside agencies (business community, academia, non-profits); negotiates and resolves significant issues.
- Prepares the Department Director for presentations, speeches, and official appearances.
- Assists in assessing situations and gathering information to present for Director's decision.
- Performs related duties and fulfills responsibilities as required.
- Bachelor's Degree from an accredited college or university.
- Five (5) years of increasingly responsible government experience, including two (2) years direct supervising experience.
Preferred Qualifications:- Military rank O-5 or O-6 pay grade, or equivalent experience.
- Master's Degree from an accredited university.
- Valid Class "C" Texas Driver's License.
- Knowledge of local & state government policies, procedures, laws, and regulations.
- Experience working with military organizations.
- Experience with grant writing and/or grant management.
- Knowledge of principles of supervision, training, and performance evaluation.
- Knowledge of principles, practices, rules, and regulations of personnel administration and payroll procedures.
- Knowledge of procedures, methods, and techniques of budget preparation and administration.
- Knowledge of pertinent Federal, State, and local laws, codes and regulations.
- Skill in utilizing a personal computer and associated software programs.
- Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
- Ability to interpret, explain, and apply City and department policies and procedures.
- Ability to understand departmental operations, services, and activities.
- Ability to prepare clear and concise reports.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
- Ability to perform all the physical requirements of the position with or without accommodations.
