Company Profile
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm’s employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
Job Responsibilities:
Support Executives and their teams for Administrative needs
Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues
Heavy client interaction with high-level executives; act as liaison with clients and their assistants
Maintain executive calendar as needed; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
Coordinate all related conference room needs, including any catering, audio/videoconference set up, with Receptionist
Coordinate client dinners & outings, as needed
Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, international data on corporate mobile
Prepare all itineraries
Coordinate expense reimbursement, with the FID Expense team, on a timely basis
Process Invoices for Vendors, Conferences, Sponsorships, Client dinners and Charity events
Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
Maintain filing system, correspondence, documents and personal files for Managers
Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
Send and retrieve faxes
Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
Train new hires and temporary workers, on phones and all office routines/policy/procedures
Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
Handle personal work as directed.
Required Skills and Personal Attributes:
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible to covering different groups
Other Requirements:
College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other applications helpful include Excel, PowerPoint, internet and research tools
Solid typing skills (60+ wpm)
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Expected base pay rates for the role will be between $65,000 and $105,000 per year, at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
