At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
The purpose of this position is a supportive role in the day-to-day facilitation in the Boston, MA office. The candidate for this position requires the utmost professionalism, outstanding communication skills, and the ability to work well with others in a fast-paced work environment.
The successful candidate will be very diligent, possess attention to detail, and demonstrate an overall positive attitude when meeting deadlines.
Serve as the local representative within the studio for the Quality Office and support the development and implementation of the organizations Quality Management System (QMS). Act as an advocate for Quality to the studio – train and communicate to staff in a way that focuses on the value and intent of quality management.
Prepare, assemble and oversee reproduction of routine deliverable documents such as drawings, specifications and design reports. Tasks may include preparation of forms and letters, maintenance of contact and distribution lists, control and reproduction of documents.
Schedule, coordinate and provide administrative support to internal teams and external client meetings. Tasks may include scheduling meetings, reserving conference rooms, taking and distributing meeting minutes, coordinating catering services and travel reservations.
Maintain project files in accordance with corporate standards and project document control systems. Tasks may include organizing, filing and archiving documents in both electronic and printed formats.
Provide guidance to Project Managers regarding development of project plans (e.g., Project Management Plan, Quality Management Plan).
Assist project managers in maintaining and updating project schedules and facilitating monthly project reviews.
Assist project managers in coordinating communication with multiple project team members, including individuals located in other HDR offices and consultant offices.
Regularly report studio QMS implementation and audit resolution strategies to the Managing Principal and Regional Quality Director.
Develop and update local studio processes through collaboration with studio stakeholders, which supports implementation of QMS requirements
Assist project teams in adhering to corporate quality standards and conduct quality assurance/quality control reviews. Respond to staff questions or issues related to policies and procedures related to the organization’s QMS.
Work with new employees in on-boarding and awareness of the HDR QMS and its role in our organization.
Execute special assignments under direction of the Project Managers with minimal supervision.
You will also complete word processing as needed including letters, memos, reports, and labels, meeting set-up, travel arrangements, light accounting and perform other miscellaneous tasks as requested.
