Role overview
Run document control and coordination routines for a large industrial complex development. Keep local approval records, drawings, correspondence and project evidence traceable; support reporting and the external permitting specialist. Help the international team understand which records and formats are needed for Brazilian reviews and handover.
Key responsibilities
• Operate the project document-management system, registers, naming rules, revision control, transmittals and approval workflows.
• Receive, distribute and track drawings, specifications, technical queries, meeting minutes, change records and contractor submissions.
• Check that teams are working from the current approved revisions and follow up overdue reviews and responses.
• Maintain action, decision, correspondence and submission logs for the Project Director and delivery team.
• Compile source information for progress reports and management meetings in Portuguese and English.
• Organize permit records and track authority comments, conditions, deadlines and evidence of closure with the external specialist.
• Collect inspection evidence, test records, certificates, redlines, as-built drawings and turnover packages from responsible parties.
• Check document completeness and traceability and raise missing or inconsistent records for technical review.
• Apply agreed confidentiality, access and retention rules to project information.
• Prepare a structured final archive and support formal transfer of records to the client.
Required qualifications
• Technical qualification or degree in engineering support, construction administration, information management or a related field.
• Approximately 4 years or more in document control or project coordination for engineering or construction projects.
• Experience with drawings, revisions, transmittals, registers and electronic systems used on Brazilian construction projects.
• Strong organization, follow-through and attention to document status and deadlines.
• Professional fluency in Portuguese and English, including routine project correspondence.
• Ability to work regularly at the project site in Espírito Santo.
Preferred qualifications
• Experience with industrial construction closeout, as-built packages or permitting documentation.
• Experience with Aconex, Autodesk Construction Cloud, Procore, SharePoint or a comparable system.
• Experience coordinating records across multiple contractors and design organizations.