Compensation: $20 - $22 per hour plus a $3,200 annual bonus potential
Location - Columbia, MD (hybrid)
Maxim Healthcare Corporate Services is seeking a detail-oriented and motivated Payroll Specialist to join our Payroll team. This role is responsible for supporting the timely and accurate processing of payroll for employees across the organization. The ideal candidate is a team player who enjoys working with numbers, has strong Excel and data-entry skills, communicates effectively, and thrives in a fast-paced environment with critical deadlines.
This is an excellent opportunity for an entry-level professional who is eager to learn payroll operations and build a career in payroll, accounting, or human resources.
What You'll Do
As a Payroll Specialist, you will play a key role in ensuring employees are paid accurately and on time. Responsibilities include:
- Process weekly payroll information, including bonuses and off-cycle payroll payments as needed
- Review payroll reports for accuracy and reconcile discrepancies prior to payroll deadlines
- Perform weekly overtime audits and payroll validations
- Prepare and process stop payment requests, manual checks, and associated system updates
- Assist with payroll adjustments, wage recoveries, and payroll corrections
- Enter and maintain payroll-related data with a high level of accuracy
- Respond to employee and branch inquiries regarding pay policies, payroll procedures, and paycheck-related questions
- Partner with branch offices and internal stakeholders to resolve payroll issues in a timely manner
- Maintain compliance with payroll regulations and stay informed of payroll system updates and wage and tax law changes
- Document payroll processes and maintain accurate records and notes
- Establish and maintain positive working relationships with internal and external customers
What a Typical Week Looks Like
- Review and validate payroll information submitted by branch offices
- Support payroll processing activities leading up to weekly payroll deadlines
- Process off-cycle checks on Mondays, Wednesdays, and Fridays
- Reconcile payroll data and assist with payroll adjustments and corrections
- Conduct overtime audits and identify discrepancies
- Resolve payroll issues, investigate errors, and communicate solutions to employees and branch teams
- Assist with manual payroll entries when timing or documentation issues arise
Qualifications
Required
- High School Diploma or equivalent
- Proficiency with Microsoft Office, particularly Excel and Word
- Strong attention to detail and accuracy
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Ability to handle confidential information professionally
- Ability to work independently while also collaborating effectively within a team
Preferred
- 2-4 years of payroll processing experience, administrative support experience, or a combination of education and experience
- Experience working with payroll software, payroll reports, or HRIS systems
- Customer service, administrative, retail management, scheduling, or data-entry experience
- Familiarity with payroll, timekeeping, wage adjustments, or employee records
We're Looking For Someone Who Is:
- A team player who enjoys supporting others
- Detail-oriented and highly organized
- A quick learner who can adapt to new systems and processes
- Comfortable working with large amounts of data
- Experienced with Excel and data entry
- A strong communicator who can explain information clearly and professionally
- A critical thinker who can identify and resolve issues
- Reliable, accountable, and able to meet deadlines
- Able to hit the ground running and work independently when needed
What We Offer
- Competitive salary
- Weekly pay
- Comprehensive benefits package including medical, dental, vision, and life insurance
- 401(k) savings plan
- Paid time off and paid holidays
- Career growth and development opportunities
- Supportive and collaborative team environment
Why Join Maxim?
Our Payroll team plays a vital role in supporting employees across the organization. If you're detail-oriented, enjoy problem-solving, and want an opportunity to develop valuable payroll expertise while working with a collaborative team, we'd love to hear from you.
Apply today and become part of a team dedicated to delivering accurate payroll services and exceptional internal customer support.
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Maxim Benefits: Health and Wellness
Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security:
Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits:
Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
*Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
