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Job Description: Executive Assistant – India General Counsel
Department: Legal & Compliance
Location: Gurgaon
Reports To: India General Counsel
About JLL
JLL (NYSE: JLL) is a leading professional services firm specializing in real estate and investment management. A Fortune 500 company with annual revenue of $19.4 billion, operations in over 80 countries, and a global workforce of more than 104,542 as of 2025.
What This Job Involves
Position Overview
The Executive Assistant provides comprehensive administrative and operational support to the India General Counsel. This role focuses on vendor management, financial coordination, meeting administration, and event logistics to ensure smooth legal operations across JLL India entities.
Key Responsibilities
1. Vendor & Payment Management
- Manage end-to-end payment lifecycle for external law firms handling litigation matters
- Process and initiate payment requests through internal systems
- Track payment status and follow up with Finance, Accounts, and payable teams
- Coordinate invoice corrections with vendors (dates, entity names, GSTIN, PAN)
- Ensure GST compliance before processing invoices
- Manage vendor registration and activation in systems
- Request chartfield amendments for vouchers as needed
2. Financial Provision Coordination
- Request and compile monthly financial provisions from all business units (JLLBO, Brightstone, JLLIFM, JLLPCE)
- Ensure compliance with deadlines, formats, and approval requirements
- Manage both mid-month and year-end provision cycles
- Submit monthly provision statements with supporting documentation to Finance
- Coordinate year-end closure provisions
3. Meeting Administration
- Distribute Minutes of Meeting (MoM) for Legal & Compliance team reviews
- Follow up on action items and secure sign-offs from relevant stakeholders
- Coordinate review cycles and updates
4. Event & Travel Coordination
- Organize corporate events, including the India Legal Summit
- Arrange transportation and travel logistics for senior leadership
- Manage cab bookings for Legal & Compliance team travel
5. Additional Responsibilities
- Process corporate credit card payments
- Support recruitment activities for the Legal team
- Coordinate Legal team marketing initiatives with external platforms and internal MarCom
Required Skills & Competencies
- Strong organizational and multitasking abilities
- Excellent follow-up and stakeholder management skills
- Attention to detail, especially in financial and compliance documentation
- Proficiency in MS Office and internal financial systems
- Effective written and verbal communication
- Ability to work independently and manage multiple deadlines
Desired Qualifications
- Education: Graduate or professional certification in Office Administration
- Experience:
- Prior 3-5 years’ experience in professional services environment
- Exposure to supporting senior leadership teams
- Experience working in multi-entity or matrix organizations
- Technical Skills:
- Knowledge of procurement and vendor onboarding processes
- Experience with ERP systems (SAP, Oracle, or similar)
- Specialized Knowledge:
- Understanding of Indian GST regulations and compliance requirements
- Familiarity with invoicing and payment structures
- Knowledge of financial provision and accrual processes
- Soft Skills:
- Proficiency in English with excellent verbal and written communication skills
- Ability to adopt AI technologies and automation
- Willingness to travel within India for official work
- Proactive problem-solving approach
- Ability to anticipate needs and work with minimal supervision
- Strong relationship-building skills across cross-functional teams
- Event management and logistics coordination experience
At JLL, you will realize your full potential in an entrepreneurial and inclusive work environment. You will work with a highly skilled and experienced dynamic legal team with platforms to enrich your technical domains, including exposure to cutting-edge AI and technology-driven legal solutions. We offer competitive pay and benefits through our Total Rewards Program. JLL has been recognized by the Ethisphere Institute as one of the 2025 World's Most Ethical Companies for the 18th consecutive year.
Location:
On-site –Gurugram, HR
Scheduled Weekly Hours:
40
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
