Senior Operations Coordinator (Bilingual Spanish)

ABM Industries • New York, NY, US • 19h ago

Overview

Pay: $75,000 - $80,000

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM'sEmployee Benefits | Staff & Management

Responsibilities

· Performs and coordinates a variety of daily operations and administrative duties.

Monitor and become familiar with each site’s staffing model, including day and night shifts

Communicate with permanent employees and replacements to coordinate coverage for sick leave, clinic visits, personal days, holidays, vacations, and call-outs.

Process all temporary and vacation-replacement hiring, including Amazon badge requests, and ensure the I-9 verification process is completed.

Communicate coverage updates to ABM managers through the group chat in a timely manner.

Create work orders in Corrigo and track all overtime tag work to ensure employees are properly paid.

Review and process sick, clinic, personal, holidays and vacation time. Review payroll for all buildings to ensure accuracy before the submission deadline.

Review and update cleaning schedules as needed.

Oversee the inventory of all supplies/equipment. Update over-time to accommodate for changes amongst all sites.

Submit employee administrative updates in TMG (such as increases, address, etc.).

Place orders for supplies and equipment as needed for all buildings through COUPA.

Review quality and quantity of SITE Inspections and prepare summary reports for Monthly ABM – WeWork meetings

Monitor Safety trainings completion.

Review CorrigoPro tickets and communicate with ABM Managers to ensure tickets are addressed before becoming overdue.

Maintain an inventory of phones assigned to staff and order replacements if needed.

Maintain periodic work schedule with Day Managers for monthly, quarterly, and annual work. Outline all documents and share with WeWork and ABM Site team.