Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
Position Summary The Executive Associate will support the Purpose, ESG, and Health Equity as well as the GPS Communications function. The ideal candidate must possess the ability to work efficiently and effectively in a fast-paced and high-pressure environment. You must understand the importance of discretion and confidentiality and maintain a high level of professionalism, common sense and keen awareness of day-to-day operations.
This role requires the ability to complete high volumes of complex tasks and projects quickly with little-to-no guidance. The highest standards of written and verbal skills are required, as is a diligent and detail-orientated attitude.
You must have a relentless bias for action, a great ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. You will manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership.
This role is highly visible in the organization and requires an individual who is well organized, compassionate, responsive, discreet and thorough. Priorities can often change in a fast-paced and dynamic environment like ours, so this role includes maintaining dynamic schedules and doing so with tremendous attention to detail and proactiveness.
In this role, you will:
- Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agenda and other high-profile events).
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Own programs and projects in various areas across our Purpose, ESG and Health Equity teams as well as GPS Communications.
- Interact comfortably with senior management, all levels of staff within the company as well as external stakeholders.
- Ensure timely prioritization and track tasks all the way through to completion.
- Manage domestic and international travel logistics (mobile technology, passport, visa requirements etc.) and handle travel schedule, meeting details, etc.
- Maintain expenses. Collect all documentation to identify appropriate path to complete reimbursements.
- Process purchase orders and invoices; order departmental equipment and supplies.
Minimum Requirements:
- 10+ years of administrative support experience.
- Most importantly, proactive, a caring teammate and a strong support advocate.
- Demonstrated ability to quickly gain and maintain trust.
- Validated ability to provide confidentiality and discretion, and act with excellent judgment.
- Strong organizational skills, detail-orientation, and extraordinary prioritization and multi-tasking.
- Very proficient with Microsoft Office, particularly Outlook, Excel, and PowerPoint.
- Flexible with ability to handle multiple tasks efficiently.
- Highly positive demeanor and style; improves team and company culture with each interaction.
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as Transforming patients' lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
