Receptionist/Administrative Assistant

HDR • Full-time • Boston, MA, US • 6m ago

Receptionist/Administrative Assistant

- (178666)

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference rooms, and distribute incoming faxes and mail

Enter facility work orders and visitors into on-line system

Keep office “help” list up to date with new vendors, procedures

Prepare outgoing mail/packages (USPS, UPS, Fedex, courier).

Order food and assist with setting up/clearing up office lunches/events

Complete word processing for letters, memos, reports, labels and other documents as needed

Order supplies and stock areas (supplies, kitchens) as needed

Ensure all common areas (conference rooms, kitchens, production room) are kept in an orderly manner (turn off screens, clean white boards, etc.)

Assist administrative staff as needed

Required Qualifications

High School diploma or equivalent

Self-motivated, detail-oriented professional, ability to multitask a must

Proficiency with MS Office including Word and Outlook

Ability to handle confidential information

Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills

An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

3+ years of related experience with a professional services firm

Preference given to local candidates

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location:

United States-Massachusetts-Boston

Industry:

Administrative

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Marketing and Admin

Job Posting:

Sep 5, 2024