At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One.
As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.
Job Description
The Company
We are a leader in the Investment Services industry with locations including Dublin, New York and Milwaukee and presently service multiple fund domiciles. Our innovative technology, coupled with a talented and motivated workforce allows us to deliver a superior service to our clients. We are committed to our services being of the highest quality and are continuously improving our technologies and processes, offering challenging, dynamic roles with excellent career prospects.
We have established a Professional of the Financial Sector (“PFS”) in Luxembourg and have commenced operations in November 2020.
U.S. Bank Global Fund Services Luxembourg S.a.r.l, (the “Company”) has been authorized by the Commission de Surveillance de Secteur Financier’s (“CSSF”) to be licensed as a PFS offering fund administration, transfer agency, client communication and domiciliary agent activities to Luxembourg domiciled alternative investment fund structures and their SPVs, as well as to regulated funds (UCITS).
The Role:
As a Corporate & Domiciliation Services Officer you will complete administrative and para-legal activities, drafting and reviewing various resolutions, organizing and minuting various clients’ events such as Board Meetings and / or General Meetings. You will work as primary point of contact for your main portfolio of clients and will act as backup on others. You will be client focused, with the consistent delivery of a high-quality client experience being priority at all times.
Responsibilities:
Client Service
Serve as primary point of contact for several clients for day-to-day domiciliation, corporate secretary, para-legal matters and other administrative tasks.
Organize, assist and/or lead in various meetings (i.e. Board Meetings, General Meetings, etc).
Draft, review, issue notices, agenda, minutes, proxies and other legal documentation or reporting related to Board Meetings or General Meetings.
Draft, review various resolutions.
Prepare and check documents and forms for deposit and filing, notably with the Luxembourg Trade Registry or with any other authority, as and if applicable.
Monitor clients or internal corporate events, as and if applicable.
Collect books and records, maintain the safekeeping of various domiciled clients’ documents, in a consistent way and ensure their accuracy and completeness.
Process to regular reconciliation or review.
Establish and maintain contacts with clients and corresponding with third parties involved in the client relationship.
Collaborate in the preparation of periodic reports, billing, etc.
Coordinate with the Fund Accounting team with regards to filing of financial statements.
Address audit requests.
Provide hands on cover (doer and reviewer) for all clients/funds within the teams when required.
Assist or initiate various IDs requests (i.e.: ISINs, LEI, etc).
Maintain good internal and external working relationship.
Assist in the development, implementation and review of departmental procedures.
Work on Projects / Ad hoc tasks as required.
Candidate Requirements:
Corporate & Domiciliation Agent Services background with experience in Luxembourg funds industry, preferably with an exposure to Luxembourg domiciled Private Equity/Debt and Hybrid AIF Funds.
Strong oral and written communication skills.
Fluency in English Language (both verbal and written) is essential. French and German are considered an advantage.
Reliable individual who takes initiative and ownership of assigned responsibilities.
Positive ‘can do’ attitude with excellent problem-solving skills.
Detail-oriented.
Team player, willing to help and to contribute.
Strong organisational and administrative skills.
Ability to multi-task, prioritise work and manage time to maximise efficiency and to meet strict deadlines.
You hold a university degree, preferably in Law or Economics.
If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Benefits:
We offer an exciting, fast-paced and diverse working environment with employees of many different nationalities. We provide benefits to help you protect your health and financial security; and give you peace of mind. We also invest in your career growth with development resources that give you the opportunity to stretch and shine.
