Company Description
DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world’s leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.
DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.
The Executive Assistant will provide administrative and personal support to the President of DreamWorks Animation
If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!
Job Description
“What would you say you do here?”
Handles heavy and complex schedule and coordinates meetings with internal and external parties using multiple calendars.
Provides meeting support that includes preparing agenda, taking notes, building presentation decks, etc.
Coordinates travel schedules and arrangements, collects required travel documentation.
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; ensures the timely processing of expenses using the latest electronic processes for payment to Corporate credit card.
Maintains accurate recordkeeping and filing system for all work.
Composes and types routine e-mail correspondence.
Perform basic administrative tasks, e.g. scanning, photocopying and filing.
Assists other department members and department heads as needed.
May assist in making arrangements for temporary help, storage, meeting offsites etc.
Collaborates & communicates with 2nd Administrative Assistant on the East Coast to balance support.
Handles heavy phones (including logging, placing, and rolling calls).
Maintains up-to-date contact lists.
Qualifications
“What do I need to have in order to do this job?”
2-3 years administrative experience in a corporate or entertainment production setting.
Interested candidates must submit a resume and cover letter online to be considered.
Must be willing submit to a background investigation.
Must have unrestricted work authorization to work in the USA.
“What can I offer?”
Proficient in Microsoft Office and Gmail systems, especially PowerPoint.
Bachelor’s degree (or a High School Diploma/GED and a minimum of 5 years of experience).
Initiative – Demonstrate by confidently self-starting improvements to office procedures, reports and processes and requires minimal direction.
Detail Oriented – Pays attention to multiple details and tasks while minimizing errors.
Organization – In order to balance multiple tasks effectively, must be organized in approach and executive of work.
Diplomacy – In the most difficult situations, maintains positive relationships with tact and efficiency not appearing frustrated or upset.
Teammate – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.
Confidentiality – Is capable of maintaining department business with the utmost confidentiality.
Flexibility – Demonstrates experience working in, and a positive demeanor toward a constantly evolving business environment.
Discretion – In light of considerable exposure to deals and discussions of a confidential nature, maintains a high standard of discretion and integrity in handling of such information.
Research experience is a plus.
Knowledge of content development or production is a plus.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].
