Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
The Executive Associate II position provides administrative support to the Intercon Medical team. The Executive Associate II will perform diverse administrative and project-focused duties. Responsibilities will involve interactions with senior leadership and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities:
- Support multiple individuals at the same time, manage priorities, and deliver with appropriate timeliness
- Demonstrate strong interpersonal skills and diplomacy in all levels of management. Work with minimal supervision, have strong initiative and follow-up and a focus on details.
- Phone and calendar management. Timely scheduling to ensure meetings are prioritized and occur with appropriate urgency.
- Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
- Prioritizes activities and acts based on an understanding of departmental objectives and business needs
- Arrange travel while adhering to T&E policies. Conduct monthly reconciliation of business expenses.
- Ensure manager's preparedness for meetings, including assembling meeting materials, assisting with PowerPoint presentations & pre-reads, and coordinating technical meeting support where required
- Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
- Support business needs across different time zones and during periods of heavy workload
- Maintain a positive attitude, a high level of productivity, and be adaptable to change
- Proactive management of high profile internal & external events and initiatives
Qualifications:
- High School degree, some college or degree desirable.
- 8 years administrative or comparable experience
Experience desirable.
- Proficient with Microsoft Suite (e.g. Outlook, Word, Excel, PowerPoint); knowledge of BMS systems and processes a plus
- Working knowledge of Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, Room scheduler experience strongly desired
- Possess strong organizational skills, attention to detail, and follow through on commitments, while balancing priorities and resources
- Demonstrated ability to work proactively and independently, as well as collaboratively with other internal and external partners, across organizational levels and functions.
- Proven track record of collaboration with other administrative assistants to ensure business needs/goals are met
- Ability to multi-task and adapt quickly to competing priorities while remaining focused
- Ability to work effectively under pressure to meet deadlines
#LI-Hybrid If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as Transforming patients' lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
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