Overview
In this role, you will handle a wide range of project administration and executive support-related tasks and should be able to work independently with little or no supervision. You will work in a fast-paced environment and manage the day-to-day business activities of market and project leadership.
Your responsibilities will include:
- Contract Administration
- Reviewing contracts and agreements for accuracy and ensuring they match previously agreed to terms
- Maintaining a library of accepted terms and conditions per agreement type with exemption list per location as required
- Ensuring the contract log is up to date and notifying the team when items are stalled, or dates are missed
- Updating stakeholders on contract status and any changes
- Tracking agreements throughout the process with internal teams (Risk Management, Legal, Leadership, and Project Teams) to ensure contract requirements are met
- Requesting quotes and information from the Risk Management team on insurances and bonds
- Recommending improvements to the contracts processes, where possible
- Completing "contract particulars" with pertinent entity information
- Ensuring all exhibits are compiled and complete for submission (gathering and attaching)
- Executive Summaries
- Drafting executive summaries
- Gathering and compiling internal information from various parts of the organization
- Communicating with the client as needed
- Other
- Working with the Business Intelligence team to generate dashboards required to manage business
- Maintaining and updating organizational charts for the market and projects
- Drafting and updating responsibility matrix as needed
- Managing Microsoft Teams file locations
- Creating and maintaining process workflows for the market
- Drafting training material as needed (Microsoft PowerPoint)
- Creating meeting agendas and tracking meeting minutes
- Coordinating travel, accommodations and maintaining travel log
Education/Experience:
- High school diploma required; bachelor's degree preferred
- Minimum of 5-8 years of administrative/executive support
To thrive in this role, you'll need:
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Demonstrated experience with Power BI preferred but not required
- Demonstrated experience drafting and maintaining contracts/agreements
- Knowledge of contract terms and legal requirements
- Proficiency in contract management software desired
- Certification in contract management desired
- Communicate effectively verbally and in print
- Strong organizational skills, attention to detail and the ability to work under pressure
At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.
Environmental Factors and/or Physical Requirements:
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.
Haskell is a Drug-Free Workplace.
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