Overview
ABM is hiring an HR Onboarding Specialist to be responsible for supporting orientation programs in the Chicago region. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams. The HR Onboarding Specialist will handle new hire documentation, provide orientation, and serve as the primary point of contact for new employees during their initial phase at the company. This role focuses on coordinating and delivering employee orientation programs, ensuring that new employees feel welcomed, informed, and prepared to integrate into the company culture and their respective roles. Strong bilingual communication skills in English and Spanish are preferred.
This is a Hybrid Work Arrangement (in-office Tue/Wed/Thu) located at 180 N La Salle Dr #1700, Chicago, IL 60601.
Essential Functions
Onboarding Process Management:
- Coordinate and manage the orientation process for new hires.
- Schedule and organize orientation sessions for new employees.
Employee Documentation
- Collect and maintain accurate records of all employee onboarding documentation
- Ensure completion of all pre-employment paperwork and I-9s on orientation day.
Orientation and Training:
- Conduct and facilitate orientation sessions to introduce new hires to company policies, culture, values, and procedures.
- Work closely with team leaders to arrange training schedules and departmental introductions.
- Schedule required training sessions for new employees, including company policies (e.g., safety, anti-harassment), technical systems, and job-specific training.
- Provide a welcoming atmosphere and ensure employees have a clear understanding of their roles and the company's mission.
Employee Experience:
- Serve as the primary point of contact for new employees during their orientation process, addressing any questions or concerns.
- Develop and distribute welcome materials, guides, and resources to help new hires acclimate to the company culture.
Coordination with HR and Management:
- Collaborate with HR, TA, and hiring managers to develop onboarding schedules and plans tailored to each new hire’s role and department.
- Track new hire progress and provide feedback to HR and department heads.
Additional Job Duties
- Collaborate with HR Field and TA Team on day-to-day administrative tasks (i.e. subpoena requests, ticket assistance, etc.)
- Handle general HR queries from employees, providing assistance with policies, benefits, and other HR-related matters.
- Additional duties as assigned
Qualifications – Education & Experience
- Minimum of 2 years of applicable experience in Human Resources, with a focus on onboarding, orientation or employee training
- Appropriate experience with a large hourly & distributed workforce is a strong plus
- Bachelor’s Degree in Human Resources Management or related field
- In lieu of degree, 5+ years of related experience required
Qualifications – Other Skills, Abilities & Knowledge
- Strong interpersonal and communication skills, with the ability to connect with employees at all levels.
- Attention to detail, organizational skills, and the ability to multitask.
- Bilingual (Spanish) required.
- Ability to travel 10% when needed (local travel)
Pay: $35,672–$65,000
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management
