We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.
Operations Associate
The primary function of the Operations Associate is providing specialized support to the assigned leadership team in areas associated with the National Professional Standards Group (NPSG). In this capacity the Operations Associate will provide support to leadership with planning, coordination, and execution of all aspects of assigned projects through the project life cycle. Working with assigned leadership, this position is also responsible for facilitating the creation, revision, and implementation of practice processes and policies. The Operations Associate will also support leadership with team meetings, and, in conjunction with leadership, support the execution of strategic or tactical initiatives.
ESSENTIAL DUTIES:
Project Management & Planning
- Executes on project scope, and manage to objectives, schedule, and deliverables that support business goals.
- Tracks project progress using project plans, activity logs and status reports.
- Assists project teams in identifying roadblocks and project risks.
- Identifies activities as either in or out of scope per the initial project charter and works directly with the project team to determine whether a change in scope is necessary.
- Provides activity oversight for completion of established objectives and activities.
- Schedules and facilitates meetings, prepares meeting materials, and facilitates meeting while documenting key meeting topics for distribution to attendees afterwards.
- Sends appropriate communications using standard templates and processes.•
Project Documentation
- Uses established project or operations management templates to document project goals, scope, assumptions, constraints, dependencies, risks and roles within the project charter.
- Develops and maintain a detailed project plan/schedule, according to standard templates, using natural language simply, clearly, unambiguously, and concisely.
- Creates the communication plan and the activity log.
- Responsible for the accuracy and completion of all project documentation.
- Develops and maintains the department's operational processes and the supporting documentation.
Stakeholder Management
- Works with project sponsor and stakeholders to document the projects vision and scope.
- Works with project team to ensure proposed solutions align with requirements and maximizes value to stakeholders.
- Sends appropriate communications to all levels including sponsors and senior leadership.
- Works with project sponsor and stakeholders to identify appropriate project team members for each key activity or milestone and discuss their involvement in the requirements process, weigh in on deliverables, execute on training/change management.
- Provide vendor relationship management support including managing contracts, coordinating discussions, managing communications, billing coordination, etc.
EDUCATION/CERTIFICATIONS
- Bachelor’s degree in business related field, or equivalent experience - required
- CPA and / or PMP certification - preferred
- Agile/Scrum Master certification - preferred
TECHNICAL/SOFT SKILLS
- Advanced proficiency in Microsoft Office skills - required
- Azure DevOps or Jira experience - preferred
- Experience with Smartsheet, MS Project or related tools highly - preferred
- SharePoint experience preferred
EXPERIENCE
- Minimum of 3 years of project management experience - preferred
- Experience managing technology projects using waterfall and/or agile methodologies - preferred
- Experience managing multiple projects of moderate to high risk - preferred
- Experience working in a highly collaborative and cross-functional environment preferred
SPECIAL REQUIREMENTS SPECIFIC TO JOB
- Effectively manages and prioritizes workload of self/team to meet and/or exceed expectations
- Ability to influence all levels of staff to accomplish project goals
- Ability to influence all levels of staff to accomplish project goals
- Ability to communicate verbally and in writing effectively to all levels
- Ability to identify risks and resolve issues
- Advanced organizational skills required
- Strong attention to detail and ability to review your own work for accuracy
- Self-starter and motivated to continually learn and improve
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.
As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.
RSM will consider for employment qualified applicants with arrest or conviction records in accordance with the requirements of applicable law, including but not limited to, the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance. For additional information regarding RSM’s background check process, including information about job duties that necessitate the use of one or more types of background checks, click here.
At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.
Compensation Range: $59,600 - $99,000
Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.
