CeLeen, an operating firm of Command Holdings, is seeking a Human Resources (HR) Assistant to support our USAID Office of Transition Initiatives (OTI) client. The HR Assistant will be based in Washington, DC, and provide comprehensive support to OTI program-funded staff. This position involves managing HR operations, assisting with onboarding, coordinating meetings, tracking HR activities, and maintaining accurate knowledge management systems. The HR Assistant will also support a range of administrative processes to improve operational efficiency.
The ideal candidate must be highly organized, flexible, and solutions-oriented, with strong communication and multitasking abilities. This position also requires the utmost discretion to safeguard sensitive personnel information.
This job posting will close at 5:00pm EST on Friday, November 29th, 2024.
Key Responsibilities:
Human Resources Operations
- Assist with developing and implementing HR processes, including performance management, onboarding, benefits coordination, staff transitions, and separations.
- Support personnel actions by tracking requests, managing benefits information, and preparing related documentation.
- Maintain up-to-date organizational charts, personnel files, and HR-related trackers.
- Research and interpret federal HR policies (e.g., ADS, FAR, AIDAR, OPM) to provide client-focused responses.
Knowledge Management
- Develop and maintain electronic tracking systems for HR activities and administrative documentation.
- Update and manage knowledge management resources, including OTI’s internal platforms, job aids, templates, and handbooks.
- Track lessons learned and best practices to ensure continuous operational improvement.
Administrative Support
- Coordinate meetings, prepare agendas, and draft meeting minutes.
- Distribute meeting materials and ensure follow-up on action items.
- Draft, format, and track correspondence, including memos, reports, and presentations.
Operational Support
- Mentor and train new team members on administrative processes.
- Evaluate operational procedures and recommend improvements for efficiency.
- Provide backup support to other administrative staff, as needed.
Meeting and Event Coordination
- Schedule and organize meetings, conferences, and events across multiple teams.
- Ensure meetings have the necessary technology and troubleshoot any issues.
- Prepare and distribute meeting materials and capture action items.
Travel and Logistics
- Coordinate travel arrangements for staff, including transportation, lodging, and visa requirements.
- Support logistics for visitors and official travel, ensuring compliance with applicable policies.
Expected salary range: $70,000-87,000
Work Environment:
- Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
- Ability to sit at a computer terminal for an extended period of time.
Physical Demands:
- While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
- Employee is often required to sit and use their hands and fingers to operate a computer.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel:
CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.
Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.
At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.
CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to HR at hr@wwcglobal.com.
CeLeen is an Equal Opportunity Employer – we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.
Celeen's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with HR at hr@wwcglobal.com.
Basic Qualifications
- Bachelor’s degree.
- Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process. Please visit the link for FAQs: https://www.dcsa.mil/mc/pv/mbi/gicp/).
- 2 years of relevant experience, including administrative, human resources, research, or project management roles.
- Proficiency with scheduling and collaboration tools (e.g., Google Suite, Microsoft Office).
- Ability to troubleshoot technology issues during meetings and events.
- Attention to detail and high accuracy in work output.
- Outstanding communication skills, influencing abilities, and client focus.
- Professional proficiency in English is required.
- Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.
Preferred Qualifications
- Current, active Secret security clearance.
- Master’s degree in public administration, business, international relations, or a related field.
- Knowledge of federal HR policies and compliance regulations (e.g., ADS, FAR, AIDAR, OPM).
- Experience managing knowledge-sharing platforms or systems.
- Ability to work in a fast-paced, and dynamic environment.
- Available as soon as possible.
CeLeen offers a competitive benefits plan including:
- Health, Dental, and Vision Insurance
- Flexible Spending Accounts
- Life and Disability Insurance
- 401(k)
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Pet Insurance
Eligibility requirements apply.
