Title:
Subcontract Administrator, Proposal Support
BELONG. CONNECT. GROW. with KBR.
Around here, we define the future. We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.
Performs full range of procurement and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general direction, uses specialized knowledge or skills to solve complex and unique problems, or direct the daily activities of a business, technical support, or functional support team. Establishes priorities for the completion of assigned tasks. Uses judgment to interpret internal and external issues and develop best practices. May direct resources, prioritize tasks and provide guidance to less experienced team members. Relies upon experience, interpersonal skills, and broad knowledge of field to ensure task completion in compliance with policies, procedures, and business strategy. Skills required for this job are typically acquired through the completion of an undergraduate degree and 7+ years of experience.
Responsibilities:
- Strategic and tactical subcontracting activities resulting in timely execution of subcontracts in accordance with business goals and objectives including; initial proposal support, head start, phase-in after customer award, and execution.
- Works closely with Procurement & Subcontracts leadership to establish strategies in support of Programs, Capture Management, Contracts, Finance, and other functional areas within the business unit.
- Review customer’s Request for Proposal (RFP) for scope and requirements.
- Assess capture strategy and develop request for proposal packages including subcontracts.
- Participate in proposal development team planning color team reviews.
- Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions.
- Negotiate subcontracts and terms and conditions.
- Leads head starts and pre planning for phase in processes.
- Support post proposal and phase in operations for new customer contract wins.
- Prepare documentation in accordance with established procedures in support of the company’s approved purchasing system.
- Maintain documentation, status, other documents as required in electronic file sharing systems.
- Establishes and maintains effective business relationships with internal and external stakeholders.
- Execute and administer subcontracts as required.
- Develop standard operating procedures and playbook to document process and makes recommendations for improvements.
- The ideal candidate will have experience leading development of complex subcontracts through closeout.
- Other support as identified.
Required Qualifications:
- Bachelor’s degree
- 5 years of experience in subcontract/contract administration
- Strong knowledge of various contract types and experience administering cost type subcontracts including; CPAF, CPFF and labor including; LH and T&M
- Thorough understanding of subcontracting principals as a government subcontractor
- Knowledge and practical experience with FAR
- Ability to effectively communicate with Business Development personnel including Capture Managers, Proposal Teams, and Technical Writers, and other functional areas across the business unit
- Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
- Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point
- Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment
- Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones
- Critical attention to detail
Preferred Skills
- Experience supporting customer proposals
- Proficiency in Deltek Costpoint
- Working knowledge of Share Point
- Experience using electronic proposal management systems
- Experience developing cost volumes
U.S. Citizenship is required because of the sensitivity of work.
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
