Overview
We are looking for an Office Clerk that will be responsible for basic office administrative tasks, including corresponding directly with the Operation Manager, vendors and staff, answering phones, filing, data entry, ordering supplies, and providing support as needed.
Pay: $25.00 an hour
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Shift: Monday - Friday 8am - 4:30pm (Flexible schedule and availability required, to include nights, weekends, or holidays as needed to accommodate event schedules)
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)
Primary Roles and Responsibilities:
- Create work orders related to rebillable supplies, event coverage, or equipment to be delivered to the client for review and signature on a weekly basis, track work orders through invoicing and payment
- Support the creation of event cost estimates based on request or need at the direction of the Project Manager
- Consolidating and tracking information according to organizational preference to support accurate billing
- Review and process payroll daily for a staff that can vary in size depending on day/event, up to 200 staff.
- Vendor communication and coordination, including scheduling site visits, requesting quotes, collecting financial statements and invoices
- Support the creation of new operational resources, such as checklists, reports, standard operating procedures, deployment maps, “playbooks”
- Update resources used to track status and ensure accuracy, including but not limited to, team member attendance tracker, purchase order log, equipment service log, damage report
- Schedule staff for small and large events at the direction of the Project Manager by communicating and coordinating with team members on a routine basis
- Monitor cleanliness and inventory levels within primary storage location, and within smaller rooms/closets throughout the venue
- Order materials and supplies at the direction of the Project Manager
- Support the upkeep of required documentation, including SDS binders, safety and compliance trainings, standard operating procedures, emergency protocols
- Support the distribution of paychecks to team members on a bi-weekly basis
- Digitize and organize documents for historical record keeping
- Provide flexibility in coverage/scheduling during events or times that require extended hours of coverage
- As-needed Operational Support such as auditing or inspecting different areas of the venue
- Project Support/Ownership for miscellaneous projects assigned by Project Manager
- Event Day Administrative Support, including team member check in, uniform and equipment distribution
- Other duties as assigned and determined to be priority by ABM Project Manager & Management Staff
Requirements:
- Must be 18 years or older
- Bilingual (English & Spanish) preferred
- Good communication skills- both written and verbal.
- Ability to adjust work schedule as needed to support the operation
- Basic understanding of computer programs, including Microsoft Office, excel.
- Ability to resolve issues under tight timeframes
- Ability to prioritize assignments and projects and to multi-task within restricted time constraints
Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply
Military Occupational Specialty (MOS) Code: 3051
